This series is one of the two main accumulations of VANOC’s core business records (the other being the digital records managed using Microsoft SharePoint 2007). The records document operational activities VANOC engaged in to prepare for and execute the 2010 Winter Olympic and Paralympic Games, and administrative activities required to sustain VANOC as an organization. Records in this series relate to:
Communicating and managing relationships with the general public (including promotion and marketing of the Games), members of the Olympic Family (International Olympic/Paralympic Committees, National Olympic/Paralympic Committees, International Sporting Federations), Federal, Provincial, Municipal and First Nations governments, sponsors, broadcasters and media, and community groups and organizations;
Organizing sporting competitions (including related supporting services and logistics such as transportation, medical services and drug testing), ceremonies (opening, closing and medal presentations), and cultural events;
Preparing venues for competition and non-competition events, and athlete accommodations, including the design and construction of new venues where required;
Governance of VANOC and the management of its financial and legal affairs, employees and volunteers, and office space.
Records in this series are primarily unpublished analogue textual documents, publications, photographs, artistic drawings, and renderings of technical drawings, architectural designs and maps. Some digital records stored on optical media (CDs and DVDs) are present; these were interfiled among the received files. They have been physically separated from the records, but remain intellectually associated with the records through the relevant file descriptions. This series does not include the core accumulation of digital business records. These were managed using Microsoft SharePoint 2007, and did not use the same organization as the records in this series.
Records have been organized into the following subseries based on VANOC’s records classification system (RCS). The RCS was organized into 50 sections, each related to a major functional area. See individual subseries descriptions for detailed scope and content notes.
Administrative Records
01 General administrative records
02 Office facilities and property management records
03 Equipment and supplies records [no records received]
04 Financial administration records
05 Workforce [human resources] records
06 Legal matters records
07 [section does not exist]*
08 [section does not exist]
*09 [section does not exist]
Operational Records
10 Accommodations records
11 Accreditation records [no records received]
12 Culture and ceremonies records
13 Broadcasting media services records
14 Communications records
15 Games project management records
16 Games services records [no records received]
17 [section does not exist]
18 Look and creative services records
19 Marketing and sales records
20 General external relations records
21 VANOC partner relations records
22 Procurement and logistics records
23 Security services records
24 Sport competition records
25 Paralympic Games planning records
26 Sustainability, inclusivity and aboriginal participation records
27 Games technology and systems records
28 Ticketing records [no records received]
29 Games transportation records
30 Venue management records
31 Olympic Village venues records
32 Vancouver competition venues records
33 Non-competition venues records
34 Whistler competition venues records
35 Accessibility records
36 Post-Games legacies records
37 Torch relay records
38 Government services integration records [no records received]
39 Event services records [no records received]
40 Medical services and anti-doping services records
41 Venue development records
42 Venue overlay records
43 National Olympic Committee/National Paralympic Committee (NOC/NPC) services records
*44 Food and beverage services records [no records received]
/* no records received - indicates that the section existed in the RCS, but that no records from that section have been transferred to the Archives.
/** section does not exist - indicates that the RCS did not have a section with that number.