Title and statement of responsibility area
Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
General material designation
- Multiple media
Comité d’organisation des Jeux olympiques et paralympiques d’hiver de 2010 à Vancouver (COVAN)
Other title information
Title statements of responsibility
Level of description
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
1995-2011; predominant 2002-2011 (Creation)
Physical description area
23.7 m of textual records, graphic materials, cartographic materials, architectural drawings and technical plans, photographs, sound recordings, and moving images.
25 terabytes of digital records
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
The Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) was established on 30 September 2003, two months after the Vancouver 2010 Bid Corporation won its bid for the 2010 Games from the International Olympic Committee (IOC).
VANOC was established in accordance with the Olympic Charter to organize the Vancouver 2010 Olympic and Paralympic Winter Games (“the 2010 Games”) in Vancouver, British Columbia, Canada, in February 2010. VANOC’s mandate was to support and promote the development of sport in Canada by planning, organizing, financing and staging the 2010 Games. Though many of VANOC’s board members served with the Bid Corporation, the two institutions had distinct mandates.
VANOC was guided by a 20-member board of directors nominated by the Government of Canada, the Province of British Columbia, the City of Vancouver, the Resort Municipality of Whistler, the Canadian Olympic Committee, the Canadian Paralympic Committee and the Squamish and Lil'wat First Nations. As an organization, VANOC reported to the Canadian Olympic Committee and the International Olympic Committee. Its chief officer was John Furlong. VANOC's vision was a stronger Canada whose spirit is raised by its passion for sport, culture and sustainability. Its stated mission was “to touch the soul of the nation and inspire the world by creating and delivering an extraordinary Olympic and Paralympic experience with lasting legacies.”
The XXI Olympic Winter Games was staged in Vancouver and Whistler from February 12 to 28, 2010. The X Paralympic Winter Games was staged in Vancouver and Whistler from March 12 to 21, 2010.
VANOC was incorporated as a not-for-profit organization under the Canada Corporations Act, and awarded Public Authority status under the Act.
MANDATES AND SOURCES OF AUTHORITY:
The mandate and governance structure of VANOC were provided for in the Multiparty Agreement for the 2010 Winter Olympic and Paralympic Games, signed 14 November 2002. Parties to this agreement were the Government of Canada (as represented by the Minister of Canadian Heritage), the Province of British Columbia (as represented by the Minister of Community, Aboriginal and Women's Services), the City of Vancouver, the Resort Municipality of Whistler, the Canadian Olympic Committee, the Canadian Paralympic Committee, and the Vancouver 2010 Bid Corporation. The Multiparty Agreement established the obligation among the parties to create an organizing committee for the games, and their responsibilities to support the planning and execution of the games if Vancouver's bid was successful.
VANOC's self-stated mandate was: "To support and promote the development of sport in Canada by planning, organizing, financing and staging the 2010 Olympic and Paralympic Winter Games."
Prior to October 2008, there were seven major divisions encompassing the following listed functions:
(1) Finance, Legal and CEO’s Office:
Administration; CEO Office; Finance; Project and Information Management; Government and Partner Relations; Legal Services; Procurement; Risk Management and Assurance Services; Venue Construction Administration
(2) Human Resources (later “Workforce”), Sustainability and International Client Services:
Aboriginal Participation; Human Resources; International Client Services; Sustainability; Workforce
(3) Service Operations and Ceremonies:
Accommodation; Broadcast Integration; Ceremonies; Cleaning and Waste; Cultural Olympiad; Food and Beverage; Government Service Integration; Logistics; Look of the Games; Olympic and Paralympic Villages; Overlay; Press Operations; Security Integration; Snow Removal; Transportation
(4) Sport, Paralympic Games and Venue Management:
Anti-Doping; Event Services; Medical Services; NOC-NPC Services (National Olympic Committee/National Paralympic Committee); Paralympic Planning; Sport; Venue Management
(5) Technology and Systems:
Accreditation; Energy Services; Information Systems; Internet (Technical); Technical Infrastructure; Timing and Scoring Results,
(6) Revenue, Marketing and Communications:
Brand and Creative Services; Commercial Rights Management; Communications; Community Relations; Editorial Services; Internet Management; Licensing and Merchandising; Media Relations; Sponsorship Sales and Servicing; Ticketing; Torch Relays
Beginning October 15, 2008, after the 2008 Beijing Summer Olympics, a shift began from centralized planning to venue and facility-based planning and operations. As a result, the organizational structure changed to six major divisions encompassing the following listed functions:
(1) CEO Office
(2) Sport and Games Operations:
Accreditation; Anti-Doping; Information Systems ; Information Technology; Internet Technical; Medical Services; NOC/NPC Services; Official Languages; Paralympic Planning; Sport; Technical Infrastructure; Timing and Scoring Results; Venue Management; Workforce
(3) Services and Games Operation:
Accommodation; Broadcast Integration; Cleaning and Waste; Energy Services; Event Services; Logistics; Look of the Games; Olympic and Paralympic Villages; Overlay; Press Operations; Security Integration and Contract Security; Snow Removal; Transportation; Urban Domain Ops (was Government Service Integration); Venues Food and Beverage ; Villages Food and Beverage
(4) Revenue, Marketing and Communications:
Administration; Brand & Creative Services; Commercial Rights Management; Communications; Community Relations; Editorial Services; Finance; Internet Management; Licensing & Merchandising ; Media Relations; Procurement; Project & Information Management; Risk Management & Assurance; Sponsorship Sales and Servicing; Ticketing; Torch Relay
(5) Celebrations and Partnerships:
Ceremonies & Spectaculars; Corporate Strategy & Partnerships ; Cultural Olympiad; International Client Services
(6) Construction, Inclusivity, Legal and Special Projects:
Aboriginal Participation; Legal Services; Sustainability ; Venue Construction
The contents of the fonds were managed by VANOC, its contractors and partners. Some of the records were transferred to VANOC by the Vancouver 2010 Bid Corporation. After the conclusion of the Games in March 2010, VANOC dissolved incrementally over the next several months until only a few essential employees remained as of October 2011.
The majority of the records of the Games were officially transferred to the City of Vancouver Archives between April and October of 2011. However, some of the digital materials containing records from projects associated with the Brand and Creative functional group were removed from VANOC premises and later returned before being transferred to the City of Vancouver Archives.
The Archival Material Agreement, which dictates the terms and conditions of the acquisition of the VANOC archives, was signed on November 19, 2011, by the City, the IOC, the COC, and VANOC, which allowed the City to commence processing the records.
Scope and content
Fonds contains records documenting the planning and execution of the 2010 winter games. Records are related to the following functions and activities:
General administration and governance of VANOC, including finances, human resources, legal services, and meetings of VANOC's Board and committees.
Establishing requirements and designs for sporting and non-sporting venues, overseeing construction and of new venues and modification of existing venues for the games.
Providing required sporting infrastructure, including timing and scoring, information and communications systems, medical services, anti-doping testing and accreditation.
Recruiting and coordinating volunteers
Generating revenue through corporate sponsorships, licensing, merchandising, and event ticketing. Managing relations with sponsors and partner organizations, and monitoring for infringements of copyrights, trademarks, and other exclusive commercial rights.
Marketing and communications to establish to establish the overall "look and feel" of the games, manage relations with broadcasters, media, and the press, and the planning and execution of non-sporting events, including ceremonies, the Torch Relay, and the Cultural Olympiad programme.
Overseeing relations with partner governments (federal, provincial, municipal and First-Nations ) and National Olympic and Paralympic Committees.
Providing support services, including transportation, accommodations, food and beverages, cleaning, security, snow removal and similar services.
Note that not all of the records received from VANOC have been processed. Presently, the following series are available:
S01 - VANOC Central records
Immediate source of acquisition
VANOC (Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games) and the COC (Canadian Olympic Committee)
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
The donation agreement between VANOC and the City places access restrictions on the following categories of records:
Closed until Oct 1, 2030: Construction documentation  Contracts and leases 
Closed until Oct 1, 2025: Board meeting and Board Committee minutes Board policies and resolutions Financial statements</dd> General ledger and journal entries Legal correspondence Partners – Federal Government (classification code 21005)  Partners – Canadian Paralympic Committee (classification code 21025)  Partners – First Nations (classification code 21115)  Partners – Province of British Columbia (classification code 21700)  Partners – City of Vancouver (classification code 21800)  Partners – [Municipality of] Whistler (classification code 21900)  Data from the Issue Management [tracking] System  Transfer of Knowledge records [2,3] Sharepoint content for the following: [*2,3]
- Home (…/pages/default.aspx homepage and linked child pages/records)
- Organization (…/organization/pages/default.aspx page and linked child pages/records)
- Games-Time Operations (…/GamesTimeOperations/pages/default.aspx page and linked child pages/records)
- Aboriginal Participation team site (APN)
- Government Service Integration (GSI)
- National Olympic Committee/National Paralympic Committee Services (NCS)
[*1] these records may be opened immediately upon applicant’s receipt of permission from the third-party contractor(s) responsible for construction and/or identified in the contracts.</i>
[*2] records in this group that have already been published are open immediately.
[*3] records in this group that are part of another unrestricted category are open immediately.
In addition to the above restrictions imposed by VANOC, Archives policy restricts access to records that contain personal information, the release of which would be considered an unreasonable invasion of privacy. Access to records identified as containing personal information is permitted upon completing an “Access to Restricted Records” agreement.