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Series consists of the minutes of City Council meetings, the official record of the discussion and decision-making of the governing body of the City of Vancouver. Series is complete from incorporation in April 1886. The minutes are arranged chronologically by meeting and organized into bound volumes numbered 1 through 508. Series also includes supporting documents included as attached reports to the associated Council meetings, or in separate files in series 20 (Subject files) and series 62 (Operational subject files).

Series consists of bound minutes of meetings of the Board of School Trustees. Arranged chronologically.

Series consists of a Board of Works and General Administration Ledger (1928) and a ledger of security deposits for civic services (1922-1928). The Board of Works ledger sheets are unbound.

Series consists of a complete set of "general registers" for 1916-1928 containing general accounts, financial accounts, and ward accounts. Arranged chronologically by year.

Series consists of a main index to the record of offenders brought before the Juvenile Court.

Series consists of a minute book of meetings of the Juvenile Court Committee.

Series consists of water service ledgers detailing, for each property, the date, owner, occupier, number of taps, date of account, and record of payments. Arranged chronologically and by district lot number.

Series consists of a single bound financial ledger identifying expenditures. Arranged by school.

Series consists of names of employees and amount paid in monthly salary. Arranged chronologically.

Series consists of statements of receipt and expenditure for 1906 and 1908-1909 and annual reports for 1912-1913 and 1915-1928. Arranged chronologically.

Series consists of one bound volume of records detailing the maintenance costs for roads, highways, sanitation and parks.

Series consists of deeds, mortgages, agreements and related documentation pertaining to the sale of land, property, electrical energy and so on. Also included are a list of deeds and agreements and an alphabetical index to agreements. Arranged numerically.

Series consists of minutes of meetings of the Council. Arranged chronologically.

Series consists of one bound volume from the Water Works Department, containing records indicating plumbing connections, including details of fixtures installed in individual homes.

Series consists of bound volumes of special assessment rolls for local improvement. Arranged chronologically.

Series consists of bound lists of eligible voters. Lists are missing for the years 1900, 1917, 1919, 1920, 1921. Arranged chronologically.

Series consists of minutes of special committees, boards, commissions, task forces, and of other "non-standing" committees of Council (although there is flexibility about what differentiates special and standing committees or what defines a special committee during some periods). The earliest minutes consist of nine bound volumes of "Special Committees" (1890-1891, 1930-1948) and "Traffic Commission" (1929-1948), prepared in Council minutes style, and numbered volumes 66-74, a continuation in the numbering of series 33 (Standing committee minutes). 1892-1929 and 1960-1974 special committee minutes appear not to have been kept as a separate recordkeeping unit, but were frequently quoted verbatim within Council minutes (series 31). 1930-1948 minutes in the bound volumes and 1949-1959 minutes are arranged by year, often with minutes of various committees interfiled (with the exception of the Traffic Commission which is a separate set). Files dating from 1975 are also arranged by year and therein alphabetically by committee name.

Series consists of registers of incoming correspondence and interdepartmental mail received by the City Clerk's office. The registers record the date, name of sender, subject of letter, and the individual or department to whom it was forwarded. The registers of incoming correspondence date from 1935 to 1972; the registers of interdepartmental mail date from 1947 to 1969. Arranged chronologically.

Series consists of bound volumes listing accounts passed by various standing committees.

Series consists of minutes, agendas, and correspondence, both the records of the Chair (the Mayor) and of the Board's Clerk (the Office of the City Clerk). Arranged by start year and therein alphabetically by file title.

Series consists of correspondence on a variety of subject areas, applications made by clubs for permission to enter watersheds, monthly tables monitoring water pollution, and communicable disease statistics of schools.

Series consists primarily of minutes of meetings, reports and correspondence of advisory bodies to the program.

Series consists of certificates of analysis for the City Coroner, listing the date of the certificate, the name of the deceased, and the results of the analysis. The certificates are chronologically arranged.

Series consists of correspondence, regulations, reports and photographs regarding the Division's activities in monitoring general sanitation. The series is arranged into seven sub-series reflecting several activities within this function.

Series consists of subject files which include correspondence, reports, tables and technical drawings; financial and inspection record books; one set of drawings; and photocopied minutes of the Technical Planning Board's Zoning and Real Estate Sub-committee (1951-1960). Filing units are arranged by starting year.

Series consists of a mimeographed copy of one procedural manual.

Series consists of a variety of records relating to the planning, designing, and opening of Vancouver's bridges. Included are plans for the Connaught Bridge (1910) and the Burrard Street Bridge (1930-1931), Granville Street Bridge (1952), photographs of the Granville Street Bridge (1954), and motion picture films on the building of the Granville Street Bridge (1954) and the Cambie Street Bridge (1986). Filing units arranged chronologically by start date.

Series consists of a record of work contracted to private businesses by the City. The majority of these contracts are for paving streets and sidewalks, but there are also a number of contracts for the construction of public buildings and the installation of utilities. The contracts are divided into two sections, "Current" and "Completed" and indexed by contract name (e.g. Charles Dickens School, Heating) and name of contractor. Each register sheet lists type of work, location, fund, date, contractor, and expenditure.

Series consists of three subseries: Freedom of the City of Vancouver (1936-1994, 1996-1999, 2002); Civic Merit Awards and other honours (1935-1994); and Rolls of honour (ca. 1919 - ca. 1946). The subseries are composed of records relating to the City's formal recognition of outstanding Canadian figures and to individuals who have made noteworthy contributions to the City government or to the community. Records include photographs of most award scrolls, photographs documenting some of the award presentations, a small proportion correspondence, some working notes, news clippings on the individuals to whom awards were presented, and rolls listing the names of City and Board employees who fought in the First and Second World Wars.

Series consists of files on a variety of subjects. Arranged in no apparent order.

Series consists of records containing traffic volume and intersection flow data (the purpose of the creation of which was to improve traffic flow by changing signals, lanes, parking regulations, etc.). The data were entered by hand until 1967, after which time the traffic counts were produced by counter tapes so the record format changed to computer printouts.

Series consists of record copy of minutes (though unsigned, these were assembled by the Clerk's Office for recordkeeping purposes) and confidential minutes (1957-1968 only). Arranged chronologically.

Series consists of two sets of electrical subject and departmental files, which were probably kept by two engineers or two offices. Records pertain to a broad range of administrative and operational matters concerning installation and maintenance of electrical services, including inspection and licensing. Set 1 (1949-1968) records are in original paper form, while set 2 (1948-1974, microfilmed 1985) is microfilm copy. Arranged chronologically.

Series consists of operational subject files relating to public enquiries and policy matters. Series contains both incoming and outgoing correspondence. Arranged chronologically in annual sets and therein alphabetically by subject.

Series consists of addresses, various greetings to and from the City of Vancouver, awards, and certificates Addresses include those from Eilat, South Israel, with regard to opening ceremonies of the Hadassah exposition in 1958; and from Lord Mayor and Council, City of London in 1936. Certificates of merit include those regarding Housing Cooperation and Victory Loan campaign. Also included in this series are the proclamation of Archives week signed by Mayor Volrich, November 1979, a carved wooden plaque presented to the City of Vancouver by the Odessa City Council during a Sister City visit, a photograph of the Official Vancouver Summit scroll signed by Prime Minister Mulroney, President Clinton and President Yeltsin on April 3, 1993, and a Certificate of Thank-You from Prime Minister Jean Chretien for service, APEC '97, November 19-25, 1997. The series also includes one subseries, which consists of congratulatory messages and proclamations sent to the City of Vancouver in 1986 in recognition of the City's centennial.

Arranged by subject and in no apparent order.

Series consists of portraits of five Medical Health Officers: F. T. Underhill, J. W. McIntosh, S. Murray, J. L. Gayton, and G. H. Bonham.

Series consists of accounting records of the Waterworks Dept., including administrative and operational expenses. 1929-1933 records are missing. After 1933 the record is called "Distributing Journal". Arranged chronologically.

Series consists of the City Engineer's set of his reports to the Board of Works (1906-1956) and to the Board of Administration (1956-1959) on works matters. As of 1936 water matters were also included (because the Board of Works took over from City Council's Water Committee). The reports seek approval for recommendations pertaining to proposed, e.g., local improvements, lot clearing, sewer construction, water main repair, street and lane improvements, garbage collection, gas main installation, etc. Reports were signed as adopted by the secretary of the Board of Works. Each volume up to 1945 includes an index. Arranged chronologically.

Series includes lists of names (plus 20,235 signatures) petitioning the Mayor of Vancouver to save the Vancouver Symphony.

Series consists of indexes to the City Council minutes (series COV-S31). The indexes were prepared by the Office of the City Clerk. Arranged chronologically.

Series consists of minutes and annual indexes of "in camera" City Council meetings. (Indexes discontinued as of 1990.) Arranged chronologically. Series also includes supporting documents included as attached reports to the associated in camera meetings,

Series is record of amortization of debentures pertaining to cemetery funds 1934-1965. At back: Fund D Pension (1962-1973) and Over Age Pension Fund (1955-1961) sections document investment of employees' pension funds. Arranged chronologically.

Series consists of lists indicating by-law numbers, debenture numbers, coupon numbers, due dates and amounts. Arranged chronologically.

Series consists of correspondence relating to financial monitoring and decision-making concerning a broad range of the City's administrative and operational functions. Arranged alphabetically into the following broad categories: Administration (General, Personnel, Miscellaneous), Cemeteries, City Council, City Planning, Downtown Development, Finance (General, Expenditures, Schools, Write-offs, Revenues, Parking), Hospitals, Housing, North Fraser Harbour Commission, Pacific National Exhibition, Parks, Provincial Government, Remembrance Day Committee, Taxation, Theatre, Transportation, Union of B.C. Municipalities, and Utilities.

Series consists of 7 letter registers of incoming correspondence, both external and internal, received by the Comptroller. Each entry consists of the document's registry number, date received, sender's name and address, date of letter, subject, and disposition (to whom it was forwarded).

Series consists of subject files containing correspondence and other documentation pertaining to a wide range of matters, including: advertising, annual reports, civic improvements, housing reports, industrial statistics and questionnaires, natural resources, property uses survey, rezoning, steel, and Vancouver Industrial Development Commission. Arranged alphabetically by subject.

Series consists of photographs and negatives of staff members, equipment, activities, and offices of the Vancouver Fire Department.

Series consists of a listing of fires, giving alarm box, date, time, location of fire, building type, owner, cause, amount of loss, and insurance. Records are arranged chronologically.

Series consists of reports of all fire alarms answered by Vancouver Fire Department firehalls. The reports record the date, time, and form of alarm, the location and probable cause of the fire, the personnel who responded, the equipment used, the duration of time worked, the distance travelled, and the damage sustained. The records are arranged chronologically by date of alarm.

Series consists of case files on land and lots considered for subdivision approval. Each case file is represented by one microfiche. Arranged in legal description order with the following area or project files at the beginning: B.C. Place, Canada Harbour Place, False Creek, Fraserview, Gambier Island, Old Granville Townsite, Quebec/Columbia Connector, Marathon, Musqueam, Reclassification, and West Point Grey. Following this sequence there are thousands of case files on individual lots. District lot numbers represented are: D.L. 36, D.L. 36 & 51, D.L. 37, D.L. 47, D.L. 50, D.L. 51, D.L. 52, D.L. 128, D.L. 139, D.L. 140, D.L. 176, D.L. 181, D.L. 182, D.L. 183, D.L. 184, D.L. 185, D.L. 192, D.L. 194, D.L. 195, D.L. 196, D.L. 200, D.L. 200A, D.L. 237, D.L. 258, D.L. 258 & 329, D.L. 264A, D.L. 301, D.L. 302, D.L. 306 & 306Y, D.L. 307 & 317, D.L. 311, D.L. 311 & 322, D.L. 313, D.L. 314, D.L. 315, D.L. 316, D.L. 317, D.L. 318, D.L. 319, D.L. 320, D.L. 321, D.L. 322, D.L. 323, D.L. 325, D.L. 325A, D.L. 326A, D.L. 326B, D.L. 327, D.L. 328, D.L. 329, D.L. 330, D.L. 331, D.L. 332, D.L. 334, D.L. 335, D.L. 336, D.L. 337, D.L. 338, D.L. 339, D.L. 352, D.L. 373, D.L. 391, D.L. 393, D.L. 394, D.L. 472, D.L. 526, D.L. 448, D.L. 540, D.L. 541, D.L. 628, D.L. 629, D.L. 630, D.L. 631, D.L. 631-632, D.L. 632, D.L. 633, D.L. 634, D.L. 636, D.L. 637, D.L. 638, D.L. 639, D.L. 639-640, D.L. 642, D.L. 643, D.L. 644, D.L. 645, D.L. 646, D.L. 648, D.L. 649, D.L. 650, D.L. 651, D.L. 652, D.L. 653, D.L. 654, D.L. 655, D.L. 656, D.L. 657, D.L. 658, D.L. 659, D.L. 660, D.L. 661, D.L. 662, D.L. 663, D.L. 664, D.L. 666, D.L. 667, D.L. 668-670, D.L. 700, D.L. 702, D.L. 703, D.L. 704, D.L. 705, D.L. 706, D.L. 707, D.L. 708, D.L. 709, D.L. 710, D.L. 711, D.L. 712, D.L. 713, D.L. 714, D.L. 715, D.L. 716, D.L. 717, D.L. 719, D.L. 720, D.L. 721, D.L. 722, D.L. 723, D.L. 724, D.L. 725, D.L. 726, D.L. 727, D.L. 728, D.L. 729, D.L. 730, D.L. 731, D.L. 733, D.L. 734, D.L. 735, D.L. 737, D.L. 738, D.L. 739, D.L. 740, D.L. 741, D.L. 743, D.L. 744, D.L. 745, D.L. 746, D.L. 747, D.L. 748, D.L. 749, D.L. 750, D.L. 751, D.L. 752, D.L. 753, D.L. 754, D.L. 755, D.L. 756, D.L. 1216, D.L. 2027, D.L. 2037, D.L. 2100, D.L. 2850, D.L. 3610, D.L. 3657, D.L. 5967, D.L. 7145, and THSL.
The subdivision files have been accumulated since the 1950s in the Department's role as coordinator and approval authority of the land subdivision approval process as governed by the Land Registry Act and the Subdivision Control By-law. Council approval was required when particular engineering considerations were factors. Represented are all those properties considered for subdivision (including large scale subdivisions and air space subdivision), which were adjacent to a property considered for subdivision, which were considered for other legal adjustments (e.g. title changes, right of way changes, consolidation of parcels, creation of new roads), or which concerned the City's leases outside Vancouver. The records document the subdivision approval process which proceeded as follows: property owners submitted applications to subdivide to Planning, Planning coordinated the City's consideration of the application in consultation with Engineering and other offices as necessary, the subdivision approval officer made a decision (and referred individual cases to the City Engineer when Council approval was required), then Planning informed the applicant of the City's decision. Records include subdivision applications, internal and external correspondence of the Planning and Engineering Departments, plans prepared by Engineering and external individuals/companies for development purposes, leases, meeting notes, and associated Council documentation.