Series S686 - Technical Planning Board records

Title and statement of responsibility area

Title proper

Technical Planning Board records

General material designation

  • Textual record

Parallel title

Other title information

Title statements of responsibility

Title notes

Level of description


Reference code


Edition area

Edition statement

Edition statement of responsibility

Class of material specific details area

Statement of scale (cartographic)

Statement of projection (cartographic)

Statement of coordinates (cartographic)

Statement of scale (architectural)

Issuing jurisdiction and denomination (philatelic)

Dates of creation area


Physical description area

Physical description

2.4 m of textual records

Publisher's series area

Title proper of publisher's series

Parallel titles of publisher's series

Other title information of publisher's series

Statement of responsibility relating to publisher's series

Numbering within publisher's series

Note on publisher's series

Archival description area

Name of creator


Administrative history

The Technical Planning Board was established by by-law no. 3497 in 1954 (though in practice it had operated since 1952) as a coordinating board of senior civic staff to oversee technical and administrative matters relating to the physical development of the city, in conjunction with the newly established Planning Department.

The Director of Planning served as its chair, and membership included the City Engineer, the Corporation Counsel, the City Comptroller, the Supervisor of Lands and Rentals, the Medical Health Officer, the Superintendent of Schools, the Superintendent of Parks, and the Chief Building Inspector. Its initial functions were: to prepare a development plan for City Council; to advise Council on city planning matters; to advise Council on amendments to the Zoning By-law; to carry out surveys and analyses relating to planning and zoning; to prepare city plans. The Board also had the power to issue development permits according to the Zoning By-law, and to authorize exceptions thereto as deemed reasonable.

By 1961 the Director of Planning, as the Board's chair, had effectively taken over all authority on these matters under the Board's remit, continuing to consult with other City officials, as appropriate. The Technical Planning Board was dissolved 17 Dec. 1974 (by-law no. 4836). The Board's functions in regards to assessment of development permits were transferred to the Development Permit Board, established 24 June 1975 by by-law no. 4876.

Much of the Board's work was conducted by its various Sub-committees, who reported this work to the Board through their meeting minutes for the Board's approval. The most active of these sub-committees was the Development Permit Sub-committee, which was responsible for conducting assessments of development permit applications that did not entail amendments to the Zoning By-law (as per by-law no. 3497, section 4b), and making recommendations to the Board on approval of applications, and recommended limitations to be imposed on a particular permit.

The Zoning and Real Estate Sub-committee was responsible for conducting assessments of re-zoning applications and making recommendations on those applications to Council, via the Board, in fulfillment of many of the Board's zoning-related advisory functions.

Custodial history

Scope and content

Series consists of records documenting the activities of the Technical Planning Board, its Development Permit Sub-committee, and special sub-committees created for fixed terms to address specific planning issues.

Records include agendas, minutes of meetings, copies of reports of the Board and its sub-committees on a variety of subjects, and memoranda regarding meetings. The records were retained in the Planning Department's central files, as the Director of Planning was the Chair of the Board and Planning Department staff acted as Chairs of the Board's two sub-committees.

Notes area

Physical condition

Immediate source of acquisition


Language of material

Script of material

Location of originals

Availability of other formats

Restrictions on access

Terms governing use, reproduction, and publication

Finding aids

Associated materials

Copies of some Technical Planning Board and Development Permit Sub-committee minutes, agendas and reports may be found in series COV-S20 City Clerk's Office subject files - including Council supporting documents (either filed under their own name, or interfiled with records from the Board of Administration or the Planning Department), and COV-S598 Building Inspector's Technical Planning Board minutes. Neither of these sets is complete.

Related materials


Alternative identifier(s)

Standard number area

Standard number

Access points

Subject access points

Place access points

Name access points

Genre access points

Rights area

Accession area

Related subjects

Related people and organizations

Related places

Related genres