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Archival description
Subseries
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Presidents' files

Subseries consists of correspondence, minutes, subject files, reports, reference materials, etc., which were maintained by various presidents of the Community Arts Council.

Awards

Subseries consists of records related to the awarding of prizes, scholarships, donations, etc. which were administered in whole or in part by the Arts Council or which were received by the Council or its members.

Civic Arts Committee

Subseries consists of records of the Civic Arts Committee and relate to the Arts Council's involvement in a number of civic development projects such as downtown development, city streets, public builidings, etc. Records includes minutes, correspondence, maps, plans, briefs, reference materials, comment books, etc. The records are arranged according to original filing system.

Exhibits

Subseries consists of correspondence, reports, and lists which served as exhibits for an enquiry into bootlegging.

Botanical specimen photographs

The subseries consists of photographs of a specific plant, either showing the whole plant or a close-up of a particular part or parts such as leaves or flowers. Some photographs show multiple plants of the same or closely related varietals or species. Photographs in the subseries were organized alphabetically according to the formal botanical name of the plant featured in the photograph.

Portfolio material

Subseries consists of approximately 450 pieces of original and conceptual artwork, promotional posters, and camera ready art produced for the Vancouver Centennial Commission and later assembled by the Commission into portfolios. Includes drawings, photographs, transparencies and layouts.

Research and program development files

Subseries consists of incoming and outgoing correspondence, memorandums and some reports relating to research and development of programs for the Centennial year. The files are arranged into two filing blocks: Correspondence and Chronological files.

Special events files

Subseries consists of textual and graphic material relating to the research, planning and execution of various Centennial events and programs. Includes records relating to April 6th 1986, the Historic Plaque Program, New Years Eve 1985, Peace Festival and Symposium, re-enactment of the first Council meeting, Vancouver Day, Coeverden visitors, Canada Day, Sea Festival, Labour Festival, Futures Conference, Grey Cup '86, Expo '86, Castle Vancouver, and the Mayor Gift Program.
Subseries is arranged into the following six filing blocks: Special events - Planning and research; Special events; April 6, 1986; Expo '86; Castle Vancouver project; and Mayors Gift Program (Federal Express project).

Administration records

Subseries consists of correspondence, minutes, legal documents, records pertaining to insurance matters, and other records created through the administrative activities of the Vancouver Centennial Commission.
Subseries is arranged into one filing block: Administration - general.

Personnel records

Subseries consists of records relating to personnel hired to work for the Vancouver Centennial Commission. Includes policies, job classifications and specifications for various staff positions, as well as records pertaining to consultants and volunteers. Records in this subseries are arranged into the following filing blocks: Personnel - general; Classifications and job specifications; Consultants; and Volunteers.

Audiovisual material

Series consists of videocassettes with footage of or relating to Vancouver Centennial celebrations. Includes footage of Vancouver in 1986, and footage relating to the city's history, the Commission's plans for the Centennial, "The Vancouver Song," (also known as "Vancouver (you'll always look like home to me)," the "Make Vancouver Sparkle" contest and the April 6th birthday party.

Civic decorations files

Subseries consists of correspondence, reports, research material, minutes, photographs, plans and other records relating to civic decorations for the Centennial year. Includes records pertaining to street banners and proposals for decorations.

Community outreach files

Subseries consists of correspondence, reports, speeches and other records relating to Vancouver Centennial Commission outreach activities intended to generate community involvement in Centennial events.

Distribution of funds files

Subseries consists of correspondence, lists, and financial and other records relating to disbursements made for community grants, as well as grants provided by Social Planning, the Department of Communications, and the Secretary of State.
Subseries is arranged into the following four filing blocks: Community grants (mini grants); Social Planning grants; Department of Communications; and Secretary of State.

Audit and Tax Advice

Subseries contains records relating to financial audits, as well as tax advice provided to BidCorp.

Record types within the Subseries include: financial reports, financial statements, memorandums, correspondence, and tax returns.

Trademark and Logo Protection

Subseries contains records relating to securing and protecting the organization's "Bid Marks," as well as adhering to agreements regarding their use.

Record include contracts, agreements, memorandums, correspondence, graphic designs, and trademarks.

Clothing and Merchandise

Subseries contains records relating to clothing and merchandise matters conducted by the international relations unit. However, it should be noted that most logo and merchandise matters were handled by the separate Creative and Communications Support unit.

Record types include merchandise designs, contracts, correspondence, and memorandums.

Salt Lake City Games

Subseries contains records relating to attendance by BidCorp representatives at the Salt Lake Winter Olympic and Paralympic Games, as well as during reconnaissance trips.

Record types within the Subseries include: budgets, correspondence, work plans, memorandums, reports, and minutes.

Technology Plan

Subseries contains records relating to the development of a technology plan and delivery model for the Olympic and Paralympic Games.

Records include correspondence, memorandums, reports, and work plans.

Transportation Plan - Sea-to-Sky

Subseries contains records relating to the development of a transportation plan and delivery model for the movement of athletes, officials, media, volunteeers, service providers, and spectators within the Sea-to-Sky corridor.

Records include correspondence, memorandums, reports, press releases, work plans, presentations, RFPs, promotional materials, and unsolicited proposals.

VanDusen subject photographs

The subseries consists of35mm slide photographs showing people, garden scenes, special events and other photographs not included in the Botanical specimens subseries (i.e., all photographs where the intent of the photographer was to document a larger scene, site, event or other subject, rather than a specific plant sample. Photographs in the subseries were arranged by the garden library based on a subject vocabulary created by the library, and given titles based on the content of the image.

Financial reports, budgets, and income tax records

Subseries consists of records arising from financial activities such as budgeting, tax return preparation, and other financial activities.
Subseries includes cash books, estimates, income tax records, financial statements, and other records.
Additional budgets and financial statements for years after 1971 can be found in Board of Trustee minutes, Executive Committee minutes, and President's and Director's records.

Management Committee minutes

Subseries consists of records arising from meetings of the Management Committee of the Vancouver Museums and Planetarium Association.
Subseries includes minutes and agendas, as well as memoranda, budgets, performance appraisal forms, a collective bargaining report, a Workers' Compensation Board inspection report, and other records.

General Meetings

Subseries contains records relating to in house meetings, as well as those of the Finance and Strategic Planning Committees. For records of Board of Directors meetings as well as meetings of Board Standing Committees, see Board Secretariat series.

Records include correspondence, memorandums, reports, work plans, minutes, and agendas.

Collateral Production

Subseries contains records relating to printing and production of displays and materials that were required to meet the organization's communications and reporting requirements up to the IOC selection of an Olympic host city.

Records include correspondence, memorandums, reports, brochures, folders, letterhead, information sheets, media kits, cards, logos, posters, stickers, and other promotional materials.

Communication Strategy and Direction

Subseries contains records documenting the formation of key strategies that were employed in the development and communication of messages to public and and private stakeholders.

Records include correspondence, memorandums, reports, agendas, meeting minutes, codes of conduct, declarations of interest, plans, financial statements, governance manuals, policies, and promotional materials.

Government Relations

Subseries contains records relating to BidCorp's interactions with municipal, provincial, and tribal governments, as well as the Government of Canada.

Records include correspondence, memorandums, reports, work plans, promotional materials, presentations, minutes, and agendas.

CBC scripts

Subseries consists of scripts submitted to CBC television and produced for their series "Lies from Lotusland". They are arranged alphabetically by the author's name.

Great Northern Railway

Subseries consists of photographs of Great Northern Railway steam, diesel, electric, passenger, switcher, yard, freight and mallet locomotives and assorted cars (dome cars and cabooses).

Administrative records

Sub-series consists of records documenting the formation and administration of the Metropolitan Vancouver Athletic and Arts Association (MVAAA).

Records include policies, organizational charts, and financial information.

Whistler competition venues records

Subseries contains records documenting the planning, design and construction competition venues in the Whistler region and Callaghan Valley, including:

Whistler Arena - proposed Sledge Hockey venue Whistler Blackcomb - Apline Skiing Whistler Creekside - Alpine Skiing Whistler Olympic Park - Biathlon, Cross-country Skiing, Nordic Combined, and Ski Jumping (aka Whistler Nordic Centre)
*Whistler Sliding Centre - Bosleigh, Luge and Skeleton

Records include correspondence, plans, reports, designs, studies, environmental and archaeological assessments, and other related documents.

Security services records

Subseries contains records documenting the coordination of security, protection, disaster management and emergency medical services prior to and during the games. Records include communications with the RCMP Integrated Security Unit, strategic planning for public safety, and general information about venue and facility security.

Sustainability, inclusivity and aboriginal participation records

Subseries contains records documenting VANOC activities related to fostering environmental sustainability, incorporating concerns of the Downtown East-side into Games planning, and facilitating aboriginal participation in Games events and activites (does not include records related to participation of the four host first-nations: Lil'wat, Musqueam, Tsleil-Waututh [Burrard], and Squamish)

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