Communication Strategy and Direction
Subseries contains records documenting the formation of key strategies that were employed in the development and communication of messages to public and and private stakeholders.
Records include correspondence, memorandums, reports, agendas, meeting minutes, codes of conduct, declarations of interest, plans, financial statements, governance manuals, policies, and promotional materials.
Subseries contains records relating to BidCorp's local, regional, and national advertising campaigns. IOC guidelines prohibit international advertising, though BidCorp did conduct promotional activities as the 2002 Winter Olympic Games in Salt Lake City.
Records include correspondence, promotional materials, memorandums, reports, press releases, media guides, and plans.
Subseries contains records relating to securing and protecting the organization's "Bid Marks," as well as adhering to agreements regarding their use.
Record include contracts, agreements, memorandums, correspondence, graphic designs, and trademarks.
Subseries contains records relating to printing and production of displays and materials that were required to meet the organization's communications and reporting requirements up to the IOC selection of an Olympic host city.
Records include correspondence, memorandums, reports, brochures, folders, letterhead, information sheets, media kits, cards, logos, posters, stickers, and other promotional materials.
Advertising and Awareness Campaign
Subseries contains records relating to BidCorp's local, regional, and national advertising campaigns. IOC guidelines prohibit international advertising, though BidCorp did conduct promotional activities as the 2002 Winter Olympic Games in Salt Lake City.
Records include correspondence, promotional materials, memorandums, reports, press releases, media guides, and plans.
Subseries contains records relating to financial audits, as well as tax advice provided to BidCorp.
Record types within the Subseries include: financial reports, financial statements, memorandums, correspondence, and tax returns.
Subseries contains records relating to the management of the overall costs and schedule of the bid.
Record types within the Subseries include: budgets, correspondence, work plans, memorandums, reports, minutes, and RFPs.
Agreements / Contracts / Purchase Orders (ACPO)
Subseries contains records relating to hiring of individuals and companies, procurement of services, and memorandums of understanding.
Record types within the Subseries include: contracts, agreements, memorandums, correspondence, RFPs, purchase orders, and reports.
Subseries contains records relating to attendance by BidCorp representatives at the Salt Lake Winter Olympic and Paralympic Games, as well as during reconnaissance trips.
Record types within the Subseries include: budgets, correspondence, work plans, memorandums, reports, and minutes.
Subseries contains accounts payable records of individuals and organizations that provided services or goods to BidCorp. It also contains miscellaneous financial statements relating to BidCorp.
Record include contracts, financial statements, memorandums, correspondence, schedules, reports and receipts.
IOC Evaluation Commission Visits
Subseries contains records relating to the IOC's Evaluation Commission visits to Vancouver.
Records include correspondence, promotional materials, reports, plans, and memorandums.
Subseries contains records relating to BidCorp's international relations planning efforts, including the City of Vancouver, the Resort Municipality of Whistler, the COA/COC, the Provincial Government of British Columbia, and the Government of Canada.
Record include budgets, correspondence, work plans, memorandums, reports, and minutes.
Subseries contains records relating to BidCorp's interaction with the International Olympic Committee (IOC).
Records include correspondence, contracts, reports, memorandums, conference materials, and agendas.
Subseries contains records relating to clothing and merchandise matters conducted by the international relations unit. However, it should be noted that most logo and merchandise matters were handled by the separate Creative and Communications Support unit.
Record types include merchandise designs, contracts, correspondence, and memorandums.
Subseries contains records relating to BidCorp's partner entities, including the City of Vancouver, the Resort Municipality of Whistler, the COA/COC, the Provincial Government of British Columbia, and the Government of Canada.
Records include correspondence, memorandums, contracts, reports, and resolutions.
Attendance at the Prague Congress for Award
Subseries contains records relating to the planning and attendance by the formal Canadian delegation to the International Congress of the IOC. Many members of BidCorp and other Canadian dignitaries were chosen to present Vancouver's official bid for the 2010 Winter Olympics before the Congress in Prague, which took place on July 2, 2003. Following the presentations, the IOC chose Vancouver as the site of the 2010 Winter Olympic Games.
Records include correspondence, memorandums, reports, agendas, meeting minutes, agendas, plans, promotional materials, and instructional materials.
Subseries contains records of the Board of Directors proper, not the Board's standings committees.
Records include correspondence, memorandums, reports, agendas, minutes, plans, governance manuals, financial statements, and policies.
Subseries contains records relating to corporate law, including maintenance and amendment of the organization's constituting documents, advice with respect to the liability of its directions, and other legal matters such as the Olympic referendum/plebiscite conducted by the City of Vancouver.
Records include correspondence, codes of conduct, letters patent, by-laws, directorship filings, corporate filings, and business licenses.
Subseries contains records of standing committees of the board, including the Audit and Finance Committee, the Ethics Committee, the Executive Committee, the International Relations Committee, the Nominating/Governance Committee, and the Strategic Planning Committee.
Records include correspondence, memorandums, reports, agendas, meeting minutes, codes of conduct, declarations of interest, plans, financial statements, governance manuals, policies, appointments, and resignations.
Subseries contains records relating to the overall development of the bid proposal.
Records include correspondence, memorandums, presentations, promotional materials, questionnaires, IOC procedural guidelines, application updates, IOC briefing materials, letters of protest, a complete set of finalized technical plans, bid book drafts, a finished bid book, and ongoing work plans.
Subseries contains financial guarantees from provincial governments, the federal government, municipal governments, and other entities.
Records include correspondence, contracts, and briefing materials.
Speed Skating Sport Technical Plan
Subseries contains records relating to potential speed skating sports facilities.
Records include correspondence, consultations, studies, and work plans.
Subseries contains records relating to the activities of the Whistler / Cypress venues work group.
Record types include agendas, correspondence, memorandums, presentations, reports, copies of architectural plans, maps, cost analyses, RFP responses, impact assessments, and feasibility studies.
Snowboarding Sport Technical Plan
Subseries contains draft and final technical plans relating to snowboarding sports facilities.
Subseries contains records relating to the activities of the Paralympic Sports work group.
Records include promotional materials, agendas, minutes, reports, memorandums, and work plans.
Subseries contains records relating to potential ski jump sports facilities.
Records include work plans and course layouts.
Subseries contains general assessments concerning snow sports venues.
Ice Hockey Sport Technical Plan
Subseries contains records relating to potential ice hockey sports facilities.
Records include correspondence, promotional materials, and work plans.
Nordic Combined Technical Plan
Subseries contains records relating to potential Nordic Combined sports facilities.
Records include work plans, draft technical plans, and feasibility studies.
Subseries contains records relating to potential Olympic and Paralympic venues.
Records include work plans, meeting minutes, correspondence, memorandums, presentations, reports, cost analyses, and feasibility studies.
Health Services, Safety and Security
Subseries contains records relating to the activities of the Health Services, Safety and Security work group.
Records include minutes, correspondence, reports, and work plans.
Subseries contains records relating to potential curling sports facilities.
Records include communications plans, work plans, and feasibility studies.
Subseries contains records relating to potential figure skating sports facilities.
Records include draft plans and promotional materials.
Freestyle Skiing Sport Technical Plan
Subseries contains draft and final technical plans relating to freestyle skiing sports facilities.
Subseries contains records relating to the Callaghan Valley work group.
Records types include agendas, correspondence, memorandums, presentations, reports, copies of architectural plans, maps, cost analyses, RFP responses, impact assessments, and feasibility studies.
Cross Country Sport Technical Plan
Subseries contains records relating to potential cross country sports facilities.
Records include correspondence, meeting minutes, and work plans.
Bobsleigh, Luge and Skeleton Sport Technical Plan
Subseries contains records relating to potential bobsleigh, luge, and skeleton sports facilities.
Records include correspondence, plans, work group memorandums, feasibility studies, and impact assessments.
Alpine Skiing Sport Technical Plan
Subseries contains records relating to alpine skiing sports facilities.
Records include correspondence, agendas, and course designs.
Subseries contains records relating to potential biathlon sports facilities.
Records include correspondence, work group memorandums, and course layouts.
Series contains records of the administrative unit responsible for maintaining positive relations with the Canadian Olympic Association (which became the Canadian Olympic Committee in 2002), as well as with other sports organizations such as the Canadian Paralympic Committee, the Calgary Olympic Development Association, and the International Sport Federation.
The series is further divided into two subseries: COA/COC and Other Sport Organizations.
Series contains subseries and files of the administrative business unit of the same name charged with development of a technical package for each sport discipline, including related Paralympic disciplines, reflecting the International Federation (IF) requirements for each sport. Subject areas include venue requirements, equipment standards, results, scoring and timing needs, course layouts, and other related technical considerations.
Series is further divided into nineteen subseries: Alpine Skiing Sport Technical Plan, Biathlon Sport Technical Plan, Bobsleigh, Luge and Skeleton Sport Technical Plan, Callaghan Valley Master Plan, Cross Country Sport Technical Plan, Curling Sport Technical Plan, Figure Skating Technical Plans, Freestyle Skiing Sport Technical Plan, General, Greater Vancouver Venues, Health Services, Safety & Security, Ice Hockey Sport Technical Plan, Nordic Combined Sport Technical Plan, Paralympic Sports, Ski Jump Sport Technical Plan, Snow Sport General, Snowboarding Sport Technical Plan, Speed Skating Sport Technical Plan, Whistler / Cypress Venues.
Series contains files of the International Relations administrative unit. It was responsible for promotion and engagement of the organization at the international level. It targeted key stakeholders such as IOC members and officials, international sports federations and officials, national Olympic committees, international sport agencies and officials, and finally, international media organisations. It sought to establish a major promotional and communications presence at the Salt Lake City Winter Olympic games, as well as maintain a "Bid Cities Reconnaissance Program" to study other cities activity engaged in seeking to host the 2010 Winter Olympic Games.
Series is further divided into six subseries: Attendance at the Congress for Award, Clothing and Merchandise, General Planning, IOC, IOC Evaluation Commission Visits, and Salt Lake City Games.
Series contains records relating to the development of a comprehensive financial plan for hosting the Olympic and Paralympic Winter Games.
Government Support and Services
Series contains records generated by the BidCorp administrative unit responsible for oversight and management of the necessary funding and service commitments from each level of government. This unit obtained commitments relating to infrastructure improvements required to develop the Olympic bid, as well as coordinated the involvement of government with the overall BidCorp planning process.
The series contains one subseries: Economic Studies.
Fundraising Sales and Services
Series contains files of the Fundraising Sales and Services administrative unit. It was responsible for raising funds and in-kind support from the private sector to assit in meeting the core financial and operating requirements of BidCorp. It developed fundraising plans and coordinated BidCorp's fundraising efforts with the COA/COC in order to ensure that its fundraising agreements were consistent with its contractual agreements. It also created a merchandise and outreach program to increase awareness and promote the organization's efforts, as well as to generate additional revenue.