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Archival description
City of Vancouver fonds Subseries
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Aerial survey photographs

Subseries consists of 25 x 25cm b&w photographs, each showing a perpendicular view along the False Creek area of Vancouver. Printed by Lockwood Survey Corporation, Ltd., and Sierra Survey Corporation, Ltd.. Job number 73-126; items 69420-69463 (incomplete set). Likely used as an initial survey for the False Creek Development Project in the 1970s.

Streets, transportation and utilities

Subseries consists of Council reports and other records relating to the following Engineering Department functions: street and highway planning, building and maintenance; traffic engineering (including the planning and street building that went into Skytrain station areas); public transportation planning and monitoring (buses, Seabus, Skytrain, West Coast Express, bicycle transportation, etc.); street naming; local improvements planning and execution; and sewer and water system planning, construction and maintenance. Subseries is divided into the following filing system subdivisions (which are further subdivided):
Light rapid transit (including Skytrain issues);
Mass transit (category used to 1981 only, thereafter
files called "Transit (except LRT)");
Parking;
Pedestrian matters;
Street names;
Streets and traffic;
Streets, transportation and utilities ("policy and
procedure", "general", etc.);
Transit (except LRT); and
Works and utilities.
Arranged by file title and therein by start year.

Meeting files

Subseries contains a chronological file of correspondence and other items associated with Council "in camera" meetings.

Banners

Subseries consists of original banners designed for the Summer Street Banner Program and two banners for the 1997 APEC conference. There are gaps in the sets and in the years covered.

Centennial program prints, photographs, and congratulatory messages

Subseries consists of prints, photographs, and congratulatory messages sent to Mayor Harcourt and the City of Vancouver from other North American cities in response to a letter inviting cities to take part in the Vancouver Centennial. The idea was proposed by the Vancouver Centennial Commission and sponsored by Federal Express Co. as their gift to the city.

Invitations

The invitations in this subseries were received by Woodside both in his capacity as alderman and later as a prominent public figure. They range from invitations to community events to state dinners, such as the Civic Luncheon given by City Council for H.R.H. The Prince of Wales, 1919.

Housing

Subseries consists of records documenting policy development, regulation, and funding of the non-commercial housing sector (subsidized and special needs housing), as well as the regulation of unusual housing (e.g. live-aboards, strata title development, etc.) and rental controls, as the foregoing came before City Council for decision-making. Subseries divided into the following filing system subdivisions:
Housing ("policy and procedure", "general", etc.);
Legislation / building regulations;
Residential funding;
Residential housing; and
Transient accommodation.
Arranged by file title and therein by start year.

Committees, boards and commissions

Subseries consists of the working files of City committees, boards, commissions and task forces, reference files pertaining to the City's involvement in the governing of the Greater Vancouver Regional District, reference files relating to additional outside bodies in which the City retains membership or representation (e.g. Metropolitan Board of Health), and the supporting documents of Council's special committees. Records consist primarily of minutes, correspondence, and reports. Subseries is divided into the following filing system subdivisions:
City committees, boards, commissions and task forces;
Greater Vancouver Regional District;
Outside committees, boards and commissions;
Special committees of Council; and
Standing committees of Council (1975-1978 only).
Arranged by file title and therein by start year.

[Social service grants data cards]

Subseries consists of information cards about organizations receiving grants. The information on the cards includes the name of the organization, its address and contact person, and a box containing recommended and issued grant amounts for several consecutive years. Arranged, in principle, according to 'the last year in which a grant was received', however, the principle does not prevail throughout the subseries.

Civic administration

Subseries consists of records relating to administrative matters of the City at large, including general administration (e.g. organization and structure), Council chamber and personnel matters, civic and non-civic celebratory events (including sister city liaison), and administrative functional areas of the City including Personnel, Law, and Communications. Subseries is divided into the following filing system subdivisions:
Civic administration ("policy and procedure", "general", etc);
Civic flag, emblems, etc.;
Civic recognition and functions;
Information;
Legal matters;
Mayor and Council;
Personnel; and
Sister cities.
Arranged alphabetically by file title and therein by start year.

General

Subseries consists primarily of correspondence on a variety of subjects and includes invitations, letters of appreciation, complaints, requests for information, records pertaining to the Fire Department Band, and records pertaining to visits by other Fire Departments.

Meetings

Subseries consists of agendas and minutes of meetings of senior staff of the department and a number of committees, boards and other bodies, both within and outside of the Fire Department.

Operational location case files

This subseries is the most substantial and significant of the series. It includes correspondence, architectural plans, building specifications, reports and surveys, tenders, consultants' reports, and minutes of meetings. Case files relate to properties constructed and/or maintained by the City. The construction of several Vancouver landmarks such as City Hall, the Queen Elizabeth Theatre and Playhouse, the Vancouver Public Library, the City Archives, the Planetarium and Maritime and Centennial Museum is extensively documented. Information on many community centres, firehalls and service buildings can also be found. Given an arrangement by the project archivist. Arranged alphabetically by case file title and chronologically within each division.

Property development

Subseries relates to two types of property: City owned property (its own real estate holdings) and all non-City owned property in Vancouver (as considered through the city planning functions). These files document City Council decision-making on the property related issues brought before it. The work of the Properties Division (later Housing and Properties Department, and later still, the Real Estate Division) is represented in the "City property" sections, while the work of the Planning Department is represented in broad planning issues (e.g. commericial, industrial, and waterfront), as well as the more specific "historical preservation", "local area planning", and "zoning" functions. Properties activities were generally supported by opinions from Engineering and Finance, while Planning activities also involved Engineering, Finance, and Social Planning Departments, as applicable. The subseries is divided into the following filing system subdivisions:
Beautification and historical preservation;
City property;
City property use;
Commercial and industrial development;
Harbour and waterfront development;
Historical preservation and heritage designation;
Local area planning (includes "zoning and rezoning"); and
Property development ("policy and procedure", "general",
and "Property Endowment Fund").
Arranged by file title and therein by start year.

Community and environmental protection

Subseries consists of records relating primarily to Council decision-making on Fire and Police matters, but also including by-law enforcement of air and water pollution, garbage disposal, transportation of dangerous goods, noise, sign and billboard control, and a variety of social and global issues. Subseries is divided into the following filing system subdivisions:
Community and environmental protection ("policy and procedure",
"general", etc.;
Emergency measures;
Fire protection;
Police protection;
Pollution and waste control; and
Sign and billboard control.
Arranged by file title and therein by start year.

Civic finance

Subseries consists of Council packages (minutes, Manager's reports, budgets, etc.), and a small volume of submissions from internal departments and external organizations, all relating to City Council financial decision-making. Subseries is divided into the following filing system subdivisions:
Assessments and taxation;
Civic finance ("policy and procedure", "general", etc.);
Estimates and budgets;
Expenditures;
Investments;
Revenues; and
Tenders.
Arranged by file title and therein by start year.

Trade and industry

Subseries consists of records relating to inter-departmental and Council involvement in promoting economic development in Vancouver, further to the increased profile of the city during Expo 86. (In 1977 the Industrial Development Office was established (it was soon called the Economic Development Office, and in 1978 the Business Advisory Board (later called the Vancouver Economic Advisory Commission) began meeting; see the related records field below.) Subseries is divided into the following filing system subdivisions (which are further subdivided):
Investments;
Small business;
Tourism; and
Trade and industry ("policy and procedure", "general", etc.)
Arranged by file title and therein by start year.

Culture, health and recreation

Subseries consists of records relating to functional units of the City including the Health Department, the Board of Parks and Recreation, the Vancouver Public Library, the Civic Theatres Department, and the general issues associated with these functional areas, as they came before Council for decision-making or information purposes. Also included are files pertaining to the primary special events held in Vancouver (e.g. Expo 86, the Sea Festival, etc.). Subseries is divided into the following filing system subdivisions:
Civic theatres;
Community centres;
Cultural matters;
Culture, health and recreation ("policy and procedure", "general", etc.);
Employment programs and welfare schemes (to 1978 only);
Health and welfare;
Libraries;
Recreation and parks; and
Special events.
Arranged by file title and therein by start year.

Commercial regulations

Subseries contains documents supporting Council decision-making on issues relating to permits and licenses applications, permits and licenses violations, hours of business violations, and vehicles for hire (e.g. taxis and towing vehicles) applications and violations: those cases which required ruling by Council according to existing by-laws. Subseries is divided into the following filing system subdivisions:
Commercial regulations ("policy and procedure", "general", etc.);
Permits/licenses applications;
Permits/licenses violations;
Shopping hours / hours of business; and
Vehicles for hire.
Records include Council minutes, Manager's reports, correspondence from applicants, petitions and correspondence from the public, inter-departmental correspondence, and occasionally, a variety of records put forward as exhibits or appendices. Arranged by file title and therein by start year.

Civic grants and loans

Subseries consists of documents relating to City Council decision-making on the City's grants to social services organizations, cultural organizations, recreational organizations, and others. Included with some applications are submissions from the applicants. Subseries is divided into the following filing system subdivisions:
Civic grants and loans ("policy and procedure", "general", etc.);
Community services grants;
Cultural grants;
Other grants;
Recreational grants;
Environmental grants; and
Child Care grants.
Arranged by file title and therein by start year.

Survey 1 - buildings

Subseries consists of 75 rolls of film, arranged by roll number; a contact print of each roll; and the photographer's list of images for each roll.

Planning Department photographs

Subseries consists of records documenting the Planning Department's continuation of the Shaughnessy landscape and architectural inventory initiated by Robert. G. Lemon Architecture and Preservation for the Shaughnessy Heights Property Owners Association.

The records consist of ca. 4,000 photographs on 4"x 6" index cards showing exterior frontal views of houses, arranged alphabetically by street name, followed by numbered avenues in numerical order. Contact sheets and negatives are also included. Documented is the area from 33rd Avenue to 57th Avenue between East Boulevard and Oak Street.

Consultant's data forms with photographs

Subseries consists of records documenting the Second Shaughnessy and Third Shaughnessy photographic inventories conducted by students working for Robert G. Lemon Architects.

Records consist of data sheets which include information on the style, architect, date of construction, heritage classification, number of storeys, and accessory buildings for various properties, as well as a photograph. Photographs taken by Robert Lemon and assistants. The area documented is from King Edward Avenue to 41st Avenue between Maple Street and Oak Street.

Supplementary paperwork

Subseries contains the original Engineering slide inventory of 1973 - 1986 and cross-reference lists for photographs described in the Engineering Slide collection. The lists cross-reference the Engineering slide number with the CVA photograph reference number.

Vancouver Centennial congratulatory messages

Subseries consists of congratulatory messages from 41 cities and proclamations from 10 cities regarding the Vancouver Centennial. Arranged into two categories: congratulatory messages and proclamations, and in no apparent order within each division.

Miscellaneous traffic management photographs

Subseries consists of photographs of streets in Downtown (Pender, Beatty, Granville, West Georgia, Robson, Seymour, Nelson), Strathcona (East Hastings, Hawks), Hastings Sunrise (Slocan Street), South Granville and Arbutus Ridge (Eddington Drive, Paton, Haggart and Puget Streets), taken by Engineering and outside photographers (including W.J. Moore) for traffic analysis purposes (e.g. left turn lanes, crosswalks, parking, school crossings, etc.). Incidentally, traffic signals, houses, stores, hotels, restaurants, steambaths, theatres, churches and schools are also depicted. Arranged chronologically.

On file at City Clerk's Office

Subseries consists of internal reports (City Manager's reports, etc.) and submissions from the public on a wide variety of topical issues, such as bus routes, light rapid transit planning, heritage designation, among many others brought before Council, all constituting Council minutes supporting documents. Submissions by community organizations were particularly common. During this 1976-1980 period the phrase "On file at City Clerk's Office" within City Council minutes indicated a reference to these records.

Photographs of banners

Subseries consists of closeup and distant views of banners hanging on posts along West Georgia Street, the Georgia Viaduct, Burrard Street and Burrard Street Bridge and Granville Street and Granville Street Bridge. 1981 and 1982 shots also feature closeups of banners in interior displays and in City Council Chambers. Banners featured other than those for the Summer Street Banner Program include sundry 1954 banners, some 1983 private installations on 4th. Avenue and banners for the Pope's visit in September 1984. Also includes photographs taken at unveiling ceremonies and receptions at City Hall, including photographs of banners, artist, and attendees.

Microfiche copies - local areas set

Series includes microfiche copies of plans, maps and other records for the following local areas: Hastings-Sunrise, Kensington Cedar Cottage, Kerrisdale, Killarney, Kitsilano, Marpole, Mount Pleasant, Oakridge, Renfrew Collingwood, Riley Park, Shaughnessy, South Cambie, Sunset, Victoria-Fraserview, and West End.

Bunton project records

Subseries consists of records from a research project conducted by Dr. Perter Bunton at the City of Vancouver Health Department. The research was intended to test the hypothesis "that children born out-of-wedlock have a poorer prognosis in terms of psychosocial development than children born to comparable mohters and raised in the context of a stable home." The project was a longitudinal survey to the age of 30 months of a cohort of illegitimate babies born in Vancouver between August 14 1972 and February 14 1973. Results were compared to a control group of babies born into two-parent families during the same time period.
Records include research proposals, correspondence, computer printouts of research data, subject case files, and final report.

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