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Vancouver (B.C.). Office of the City Clerk
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City Council in camera minutes

Series consists of minutes and annual indexes of "in camera" City Council meetings. (Indexes discontinued as of 1990.) Arranged chronologically. Series also includes supporting documents included as attached reports to the associated in camera meetings,

Vancouver (B.C.). Office of the City Clerk

Civic award files

Series consists of three subseries: Freedom of the City of Vancouver (1936-1994, 1996-1999, 2002); Civic Merit Awards and other honours (1935-1994); and Rolls of honour (ca. 1919 - ca. 1946). The subseries are composed of records relating to the City's formal recognition of outstanding Canadian figures and to individuals who have made noteworthy contributions to the City government or to the community. Records include photographs of most award scrolls, photographs documenting some of the award presentations, a small proportion correspondence, some working notes, news clippings on the individuals to whom awards were presented, and rolls listing the names of City and Board employees who fought in the First and Second World Wars.

Vancouver (B.C.). Office of the City Clerk

Gifts to the City

Series consists of objects or items that have been received as gifts by the City of Vancouver in the course of its interactions with sister cities, cities, governments, non-governmental organizations and individuals as well as gifts of recognition.
Series has one subseries: Sister cities.

Vancouver (B.C.). Office of the City Clerk

City Council in camera supporting documents

Series consists of three subseries: Meeting files (1965-1993); Subject files (1959-1979); and Business license case files (1968-1978), all relating to Council business which was discussed and decided during "in camera" meetings. Issues typically relate to senior staff personnel matters, labour matters, and those which concern discretionary budgetary allocations or joint funding with other governments. Also represented are records relating to Council's "in camera" function as the appeal body to the business licensing decisions made by the License Inspector. Subseries arranged in order given above.

Vancouver (B.C.). Office of the City Clerk

Elections - alphabetical indexes of voters

Series consists of alphabetical indexes of voters, on microfiche 1976-1989, and in bound volumes 1993-1996. Please note that not every year is represented; some of the years that are represented include only owners (and in one instance only residents). As of 1993 the sort is an amalgamation of owners and residents. Arranged chronologically, up to 1987 subdivided into owners and residents.

Vancouver (B.C.). Office of the City Clerk

Elections - voters' lists

Series consists of unsigned printed voters' lists 1886-1953 and, as of 1954, officially signed and sealed bound lists arranged by polling district. These relate to the gathering of the essential information required to document voting eligibility and for use to confirm voting eligibility at polling outlets. The voters' lists were prepared by the City 1886-1986, until on November 24, 1987 City Council decided to utilize the Provincial voters' lists for its own elections, since City and Provincial eligiblity requirements were now equivalent. As of 1988, therefore, the "Civic list of electors" is a list generated at the provincial level. Polling district maps are included; within polling districts arranged alphabetically by name. From 1969-1986 the voters' lists are separated, i.e. there is one bound volume containing the "Owner voters' list" and another containing the "Resident voters' list". Arranged chronologically.

Vancouver (B.C.). Office of the City Clerk

Elections - record of elections

Series consists of handwritten, typed, and otherwise reproduced, signed originals of poll by poll and final tallies for general elections and a variety of by-law and other plebiscites. General elections were held for mayors (from 1886), aldermen or councillors (from 1886), Park Board commissioners (from 1888), licence commissioners (from 1892), and school trustees (from 1893). Arranged chronologically.

Vancouver (B.C.). Office of the City Clerk

City Council video recordings

Series consists of video recordings (.wmv files) of Regular Council meetings, Special Council meetings, Standing Committee meetings, and Public Hearings previously posted on vancouver.ca.

Vancouver (B.C.). Office of the City Clerk

City Clerk's Office operational subject files - including Council supporting documents

Series consists of City Council and Council committees supporting documents, communications to Council from internal and external sources, and a wide variety of informational material (pertaining to Council business and the running of the bureaucracy), all relating to the background and decision-making of issues before Council, to the Clerk's capacity as information officer for and public liaison with Council, and to the recordkeeping responsibilities of the Clerk for the City at large. The physical arrangement is by filing classification number in 3-year batches (the classification lists have been kept; see related records note below), and the principles of that arrangement have been maintained in the printed filelist: that is, the major categories are treated as subseries, and the filing within each subseries is alphabetical by file title (with minor title editing for language consistency over time). The subseries are:
Civic administration, 1963-2002;
Civic finance, 1970-2002;
Civic grants and loans, 1975-2002;
Commercial regulations, 1974-2002;
Committees, boards and commissions, 1960-2002;
Community and environmental protection, 1974-2002;
Culture, health and recreation, 1971-2002;
Housing, 1973-2002;
"On file at City Clerk's Office", 1976-1980
Property development, 1970-2002;
Property development - local area planning - location
files, 1967-2002;
Streets, transportation and utilities, 1969-2002; and
Trade and industry, 1984-2002.

Vancouver (B.C.). Office of the City Clerk

City Clerk's Office correspondence registers

Series consists of registers of incoming correspondence and interdepartmental mail received by the City Clerk's office. The registers record the date, name of sender, subject of letter, and the individual or department to whom it was forwarded. The registers of incoming correspondence date from 1935 to 1972; the registers of interdepartmental mail date from 1947 to 1969. Arranged chronologically.

Vancouver (B.C.). Office of the City Clerk

Public hearings - Council zoning supporting documents

Series consists of the supporting documents to the Special Council meeting minutes, those pertaining to public hearings held to provide for an adjudication process to any applications for change to the comprehensive and detailed Zoning and Development By-law, which regulates building requirements.

The series is related to the zoning and rezoning process called for by the British Columbia Town Planning Act of 1925, which required that amendments to zoning by-laws called for by citizens be heard by local councils in the format of a public hearing. In Vancouver, the Town Planning Commission was established in 1926, and the first Zoning By-law was passed in 1928. Now called the Zoning and Development By-law, it has been amended hundreds of times over the years. The 1925 Town Planning Act (and subsequently the Vancouver Charter) also called for the establishment of an appeal body subsequent to the decisions of the public hearings, called the Zoning By-law Board of Appeal (later called the Zoning Board of Appeal, and later still, the Board of Variance), which consisted of representatives appointed by the Province's Lieutenant-Governor and the City of Vancouver.

Records include additional copies of relevant Council minutes (official copies filed in series 31, Council minutes), departmental submissions, citizens' petitions and letters, lists of citizens wishing to speak at public hearings, public response summaries, etc. Arranged chronologically by hearing date.

Vancouver (B.C.). Office of the City Clerk

City Council minutes indexes

Series consists of indexes to the City Council minutes (series COV-S31). The indexes were prepared by the Office of the City Clerk. Arranged chronologically.

Vancouver (B.C.). Office of the City Clerk

Miscellaneous (D-L)

File contains incoming correspondence addressed to a variety of City officials, which is filed by correspondent (by institution or individual).

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : elected officials contact information : January 2020

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on January 31, 2020.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : January 2020

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2019 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on January 31, 2020.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : elected officials contact information : October 2019

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on October 1, 2019.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : October 2019

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2019 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on October 1, 2019.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : elected officials contact information : July 2019

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on July 2, 2019.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : July 2019

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2015 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on July 2, 2019.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : elected officials contact information : April 2018

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on April 3, 2018.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : April 2018

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2015 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on April 3, 2018.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : elected officials contact information : April 2019

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on April 2, 2019.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : April 2019

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2015 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on April 2, 2019.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : municipal election results : January 2019

File consists of datasets containing official results for the 1996, 1999, 2002, 2005, 2008, 2011, 2014 and 2018 municipal elections; the 2003 Olympic plebiscite; the 2004 electoral system reform plebiscite; and the 2017 by-election. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on January 16, 2019.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : elected officials contact information : January 2019

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on January 16, 2019.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : January 2019

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2015 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on January 16, 2019.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : elected officials contact information : October 2018

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on October 3, 2018.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : October 2018

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2015 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on October 3, 2018.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : elected officials contact information : July 2018

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on July 11, 2018.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : July 2018

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2015 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on July 11, 2018.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : elected officials contact information : January 2018

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on January 8, 2018.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : January 2018

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2015 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on January 8, 2018.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : voting places : October 2017

File consists of datasets showing 2011 and 2014 voting places. File also contains Open Data Catalogue html page that described the datasets; page includes data attributes and data accuracy and currency information. Datasets are as they appeared on October 4, 2017.

Vancouver (B.C.). Information Technology Department

Open Data Catalogue : elected officials contact information : October 2017

File consists of datasets containing contact information for mayor, councillors, and park board commissioners serving during the term the datasets were created. File also contains Open Data Catalogue html pages that described the datasets; pages include data attributes and data accuracy and currency information. Datasets are as they appeared on October 4, 2017.

Vancouver (B.C.). Office of the City Clerk

Open Data Catalogue : council expenses data : October 2017

File consists of datasets documenting the expenses that each City Council member incurred while conducting business on behalf of the City. 2002-2009 datasets contain summary data only; 2010-2015 datasets contain detailed and summary data. File also contains Open Data Catalogue html pages that described the datasets; pages includes data attributes and data accuracy and currency information. Datasets are as they appeared on October 4, 2017.

Vancouver (B.C.). Office of the City Clerk

Authorization minutes of the City Manager

Series consists of the Board of Administration's and City Manager's financial expenditure authorization documents, also called Manager's minutes. Recorded are discretionary decisions regarding "general", auto allowance, buildings, demolition, equipment/furniture, finance, fund transfers, salary and classification review, staffing, works/utilities, among others. The most current set of bound originals is signed by department heads, with approval by the Comptroller of Budgets and the City Manager, and receipt acknowledged by the City Clerk. Each bound volume includes a table of contents which divides documents into the categories above, and then by department. Arranged chronologically (starting with May 1968).

Vancouver (B.C.). Office of the City Clerk

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