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Vancouver (B.C.). Office of the City Clerk
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Civic award files

Series consists of three subseries: Freedom of the City of Vancouver (1936-1994, 1996-1999, 2002); Civic Merit Awards and other honours (1935-1994); and Rolls of honour (ca. 1919 - ca. 1946). The subseries are composed of records relating to the...

Vancouver (B.C.). Office of the City Clerk

City Clerk's Office correspondence registers

Series consists of registers of incoming correspondence and interdepartmental mail received by the City Clerk's office. The registers record the date, name of sender, subject of letter, and the individual or department to whom it was forwarde...

Vancouver (B.C.). Office of the City Clerk

City Council Special Committee supporting documents

Series contains correspondence, briefs, and some minutes or transcripts of the City's special committees, boards, commissions, task forces and all other bodies which have been clerked by the Office of the City Clerk over the years. Arranged ...

Vancouver (B.C.). Office of the City Clerk

City submissions to senior governments

Series consists of briefs submitted by Council to senior governments, as well as a couple of miscellaneous briefs, all kept as a separate file in the Clerk's office during the period represented. Some are in published form, while others are r...

Vancouver (B.C.). Office of the City Clerk

City Clerk's Office outward correspondence

Series consists of bound volumes of letter press books containing copies of letters sent by the City Clerk to both internal and external addressees. Each bound volume contains an index of addressees.

Vancouver (B.C.). Office of the City Clerk

City Council minutes indexes

Series consists of indexes to the City Council minutes (series COV-S31). The indexes were prepared by the Office of the City Clerk. Arranged chronologically.

Vancouver (B.C.). Office of the City Clerk

City Council in camera minutes

Series consists of minutes and annual indexes of "in camera" City Council meetings. (Indexes discontinued as of 1990.) Arranged chronologically. Series also includes supporting documents included as attached reports to the associated i...

Vancouver (B.C.). Office of the City Clerk

Elections - record of elections

Series consists of handwritten, typed, and otherwise reproduced, signed originals of poll by poll and final tallies for general elections and a variety of by-law and other plebiscites. General elections were held for mayors (from 1886), aldermen ...

Vancouver (B.C.). Office of the City Clerk

Elections - nomination papers

Series consists of nomination papers submitted by candidates for civic office prior to civic elections relating to the recordkeeping of required signatures of nominators and candidates. Arranged chronologically.

Vancouver (B.C.). Office of the City Clerk

Elections - polling station record

Series consists of poll by poll tallies of number of voters, votes cast, per cent of eligible voters who voted, and other details, for each annual civic election, relating to the operation of individual polling stations. Some summary data for all...

Vancouver (B.C.). Office of the City Clerk

City Clerk's Office report files

Series consists of reports (published and unpublished), some publicity brochures, a few unusual items (e.g. handwritten notes by the designer of the City's crest), and a small amount of correspondence related to certain report files, all asse...

Vancouver (B.C.). Office of the City Clerk

Public hearings - Council zoning supporting documents

Series consists of the supporting documents to the Special Council meeting minutes, those pertaining to public hearings held to provide for an adjudication process to any applications for change to the comprehensive and detailed Zoning and Develop...

Vancouver (B.C.). Office of the City Clerk

City Council meeting audiotapes

Series consists of audio cassette tapes of inaugural Council meetings (1977, 1979, 1980, 1982, 1984, 1986, 1988, 1996, 1999, 2002) and of Penthouse hearings (Mar. and July 1978). 90 minute tapes were recorded at "half speed". Arranged ...

Vancouver (B.C.). Office of the City Clerk

Elections - oaths of office

Series consists of oaths of office (originals) relating to the City Clerk's function as oaths commissioner and recordkeeper. Arranged alphabetically by position represented.

Vancouver (B.C.). Office of the City Clerk

City Clerk's Office photographs

Series contains files of photographs filed by the City Clerk pertaining primarily to Council and official functions. Arranged chronologically.

Vancouver (B.C.). Office of the City Clerk

Elections - warrants to fill vacancies

Series consists of one file containing warrants (originals signed and sealed) issued by the Mayor and Clerk to the Returning Officer calling for by-elections to fill mid-term vacancies on Council, the Park Board, and the School Board, according to...

Vancouver (B.C.). Office of the City Clerk

City agreements records

Series contains the City's agreements respecting engineering services, land issues, general maintenance services to City buildings, for prescription drugs (health services), and other matters. Agreements are originals, the earliest of them h...

Vancouver (B.C.). Office of the City Clerk

Authorization minutes of the City Manager

Series consists of the Board of Administration's and City Manager's financial expenditure authorization documents, also called Manager's minutes. Recorded are discretionary decisions regarding "general", auto allowance, b...

Vancouver (B.C.). Office of the City Clerk

City Council in camera supporting documents

Series consists of three subseries: Meeting files (1965-1993); Subject files (1959-1979); and Business license case files (1968-1978), all relating to Council business which was discussed and decided during "in camera" meetings. Issues...

Vancouver (B.C.). Office of the City Clerk

Elections - voters' lists

Series consists of unsigned printed voters' lists 1886-1953 and, as of 1954, officially signed and sealed bound lists arranged by polling district. These relate to the gathering of the essential information required to document voting eligib...

Vancouver (B.C.). Office of the City Clerk

City Clerk's Office housekeeping files

Series contains files on administrative matters relating to the City Clerk's Department, i.e. records on staffing and premises, on the Archives and Records Division, and on the Voters' List Division. The series is divided into two subser...

Vancouver (B.C.). Office of the City Clerk

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