- COV-S20--
- File
- 1900
Part of City of Vancouver fonds
File contains incoming correspondence addressed to a variety of City officials, which is filed by correspondent (by institution or individual).
Vancouver (B.C.). Office of the City Clerk
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Part of City of Vancouver fonds
File contains incoming correspondence addressed to a variety of City officials, which is filed by correspondent (by institution or individual).
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Series contains the City's agreements respecting engineering services, land issues, general maintenance services to City buildings, for prescription drugs (health services), and other matters. Agreements are originals, the earliest of them handwritten. Arranged chronologically.
Vancouver (B.C.). Office of the City Clerk
Expenditures passed by Council standing committees
Part of City of Vancouver fonds
Series consists of bound volumes listing accounts passed by various standing committees.
Vancouver (B.C.). Office of the City Clerk
Zoning by-law no. 2516 and amending by-laws
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Zoning by-law no. 2516 and amending by-laws
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Elections - warrants to fill vacancies
Part of City of Vancouver fonds
Series consists of one file containing warrants (originals signed and sealed) issued by the Mayor and Clerk to the Returning Officer calling for by-elections to fill mid-term vacancies on Council, the Park Board, and the School Board, according to the requirements of the Vancouver Incorporation Act (later called the Vancouver Charter). File also contains a 3-page letter from Alderman Tom Alsbury explaining the reasons for his resignation (14 Oct. 1958). Arranged chronologically.
Vancouver (B.C.). Office of the City Clerk
City Clerk's Office by-law miscellany
Part of City of Vancouver fonds
Series consists of formerly used by-law access tools and a financial by-law recordkeeping ledger.
Vancouver (B.C.). Office of the City Clerk
City Clerk's Office correspondence registers
Part of City of Vancouver fonds
Series consists of registers of incoming correspondence and interdepartmental mail received by the City Clerk's office. The registers record the date, name of sender, subject of letter, and the individual or department to whom it was forwarded. The registers of incoming correspondence date from 1935 to 1972; the registers of interdepartmental mail date from 1947 to 1969. Arranged chronologically.
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Series consists of oaths of office (originals) relating to the City Clerk's function as oaths commissioner and recordkeeper. Arranged alphabetically by position represented.
Vancouver (B.C.). Office of the City Clerk
City submissions to senior governments
Part of City of Vancouver fonds
Series consists of briefs submitted by Council to senior governments, as well as a couple of miscellaneous briefs, all kept as a separate file in the Clerk's office during the period represented. Some are in published form, while others are reproduced typeface. Arranged chronologically.
Vancouver (B.C.). Office of the City Clerk
City Clerk's Office outward correspondence
Part of City of Vancouver fonds
Series consists of bound volumes of letter press books containing copies of letters sent by the City Clerk to both internal and external addressees. Each bound volume contains an index of addressees.
Vancouver (B.C.). Office of the City Clerk
City Council Special Committee supporting documents
Part of City of Vancouver fonds
Series contains correspondence, briefs, and some minutes or transcripts of the City's special committees, boards, commissions, task forces and all other bodies which have been clerked by the Office of the City Clerk over the years. Arranged chronologically and therein alphabetically by subject.
Vancouver (B.C.). Office of the City Clerk
City Clerk's Office subject files - including Council supporting documents
Part of City of Vancouver fonds
Series consists of administrative and operational files on any matters dealt with by the Office of the City Clerk over time, in its and the individual Clerks' roles as Council secretariat, elections office(r), and information office(r). The scope of City and outside bodies represented, the topics covered, and the types of records contained (primarily correspondence, but also including minutes, contracts, grant applications, etc.) is immense. There is a problem of organization with Office of the City Clerk's files in that, during some periods, files contained here were organized separately (therefore are separate series), while during other periods, those same files were integrated here (e.g. Traffic Commission, Council committees, etc.) Database searching alleviates the problem. Arranged in annual sets (date ranges filed by latest year represented) and therein alphabetically by file title (please note that there is tremendous inconsistency in file title formulation during some periods, see arrangement note below).
Vancouver (B.C.). Office of the City Clerk
Commercial drive advanced light rapid transit route
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
City Clerk's Office report files
Part of City of Vancouver fonds
Series consists of reports (published and unpublished), some publicity brochures, a few unusual items (e.g. handwritten notes by the designer of the City's crest), and a small amount of correspondence related to certain report files, all assembled for reference purposes in the Clerk's function as secretariat of City Council. Most "report files" are related to Council business of the time, therefore including reports from departments, outside organizations, and American sources. Originally arranged according to an arbitrary numbering system (this numbering is noted, e.g. "Report file no. x"); now arranged by startyear and therein by title of the file or title of the report (which reveals a number of duplicates).
Vancouver (B.C.). Office of the City Clerk
Elections - polling station record
Part of City of Vancouver fonds
Series consists of poll by poll tallies of number of voters, votes cast, per cent of eligible voters who voted, and other details, for each annual civic election, relating to the operation of individual polling stations. Some summary data for all polling stations is also included. Arranged in multi-year batches, and therein in polling station number order.
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Series consists of lists of agreements filed by the Office of the City Clerk. Column headings are: "Date Received", "Date of Document", "Subject", "Parties", and "File Number". Arranged chronologically.
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Series consists of indexes to the City Council minutes (series COV-S31). The indexes were prepared by the Office of the City Clerk. Arranged chronologically.
Vancouver (B.C.). Office of the City Clerk
Elections - alphabetical indexes of voters
Part of City of Vancouver fonds
Series consists of alphabetical indexes of voters, on microfiche 1976-1989, and in bound volumes 1993-1996. Please note that not every year is represented; some of the years that are represented include only owners (and in one instance only residents). As of 1993 the sort is an amalgamation of owners and residents. Arranged chronologically, up to 1987 subdivided into owners and residents.
Vancouver (B.C.). Office of the City Clerk
City Clerk's Office miscellaneous records
Part of City of Vancouver fonds
Series consists of miscellaneous items of historical or artifactual interest. Arranged chronologically by start year.
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Information on departments and boards
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
City of Vancouver governing bodies
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
City Clerk's Office housekeeping files
Part of City of Vancouver fonds
Series contains files on administrative matters relating to the City Clerk's Department, i.e. records on staffing and premises, on the Archives and Records Division, and on the Voters' List Division. The series is divided into two subseries:
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Series consists of objects or items that have been received as gifts by the City of Vancouver in the course of its interactions with sister cities, cities, governments, non-governmental organizations and individuals as well as gifts of recognition.
Series has one subseries: Sister cities.
Vancouver (B.C.). Office of the City Clerk
Information on departments and boards
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Leases and agreements - folder no.2
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Operating budget - folder no.2
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Cultural grants - appeal briefs and thankyous
Part of City of Vancouver fonds
File consists of Council packages, extracts, memos, Manager's and other reports, summaries of funding decisions, briefs, correspondence, and supporting documentation relating to requests by organizations for cultural grants.
Vancouver (B.C.). Office of the City Clerk
Community services grants - appeal briefs and thank yous
Part of City of Vancouver fonds
File consists of Council packages, extracts, memos, Manager's and other reports, summaries of funding decisions, briefs, correspondence, and supporting documentation relating to requests by organizations for community services grants.
Vancouver (B.C.). Office of the City Clerk
Co-ordinated Community Support Team (CCST) - folder no.1
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Communications program - policy and procedure
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Freedom of information and protection of privacy - general - folder no.1
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
G.I.S. - Geographic Information System
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Personnel - policy and procedure
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Fee schedules - moorage rates - folder no. 1
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Freedom of information and protection of privacy - general - folder no.2
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Leases and agreements - folder no.1
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Personnel and staffing matters - Corporate Services - Building Management
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Civic Finance - policy and procedure
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Tenders openings and correspondence - folder no.1
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk
Tenders openings and correspondence - folder no.2
Part of City of Vancouver fonds
Vancouver (B.C.). Office of the City Clerk