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Archival description
Vancouver 2010 Bid Corporation fonds Subseries
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Accomodations and Villages - Greater Vancouver

Subseries contains records that detail BidCorp's efforts to accommodate Olympic athletes, personnel, and their families in the Greater Vancouver area during the Winter Games. Villages in this context refers to temporary housing for athletes and team officials, while accommodations refers to temporary housing for non-athletes.

Records include correspondence, memorandums, reports, press releases, work plans, presentations, RFPs, and promotional materials.

Accomodations and Villages - Whistler

Subseries contains records that detail BidCorp's efforts to accommodate Olympic athletes, personnel, and their families in the Whistler area during the Winter Games. Villages in this context refers to temporary housing for athletes and team officials, while accommodations refers to temporary housing for non-athletes.

Records include correspondence, memorandums, reports, press releases, work plans, presentations, RFPs, and promotional materials.

Accounts Payable

Subseries contains accounts payable records of individuals and organizations that provided services or goods to BidCorp. It also contains miscellaneous financial statements relating to BidCorp.

Record include contracts, financial statements, memorandums, correspondence, schedules, reports and receipts.

Advertising and Awareness Campaign

Subseries contains records relating to BidCorp's local, regional, and national advertising campaigns. IOC guidelines prohibit international advertising, though BidCorp did conduct promotional activities as the 2002 Winter Olympic Games in Salt Lake City.

Records include correspondence, promotional materials, memorandums, reports, press releases, media guides, and plans.

Attendance at the Prague Congress for Award

Subseries contains records relating to the planning and attendance by the formal Canadian delegation to the International Congress of the IOC. Many members of BidCorp and other Canadian dignitaries were chosen to present Vancouver's official bid for the 2010 Winter Olympics before the Congress in Prague, which took place on July 2, 2003. Following the presentations, the IOC chose Vancouver as the site of the 2010 Winter Olympic Games.

Records include correspondence, memorandums, reports, agendas, meeting minutes, agendas, plans, promotional materials, and instructional materials.

Audit and Tax Advice

Subseries contains records relating to financial audits, as well as tax advice provided to BidCorp.

Record types within the Subseries include: financial reports, financial statements, memorandums, correspondence, and tax returns.

Bid Master Plan

Subseries contains records relating to the overall development of the bid proposal.

Records include correspondence, memorandums, presentations, promotional materials, questionnaires, IOC procedural guidelines, application updates, IOC briefing materials, letters of protest, a complete set of finalized technical plans, bid book drafts, a finished bid book, and ongoing work plans.

Board Committees

Subseries contains records of standing committees of the board, including the Audit and Finance Committee, the Ethics Committee, the Executive Committee, the International Relations Committee, the Nominating/Governance Committee, and the Strategic Planning Committee.

Records include correspondence, memorandums, reports, agendas, meeting minutes, codes of conduct, declarations of interest, plans, financial statements, governance manuals, policies, appointments, and resignations.

Board of Directors

Subseries contains records of the Board of Directors proper, not the Board's standings committees.

Records include correspondence, memorandums, reports, agendas, minutes, plans, governance manuals, financial statements, and policies.

COA / COC

Subseries contains records relating to BidCorp's interactions with the COA/COC.

Records include correspondence, reports, and brochures.

Callaghan Valley

Subseries contains records relating to the Callaghan Valley work group.

Records types include agendas, correspondence, memorandums, presentations, reports, copies of architectural plans, maps, cost analyses, RFP responses, impact assessments, and feasibility studies.

Clothing and Merchandise

Subseries contains records relating to clothing and merchandise matters conducted by the international relations unit. However, it should be noted that most logo and merchandise matters were handled by the separate Creative and Communications Support unit.

Record types include merchandise designs, contracts, correspondence, and memorandums.

Collateral Production

Subseries contains records relating to printing and production of displays and materials that were required to meet the organization's communications and reporting requirements up to the IOC selection of an Olympic host city.

Records include correspondence, memorandums, reports, brochures, folders, letterhead, information sheets, media kits, cards, logos, posters, stickers, and other promotional materials.

Communication Strategy and Direction

Subseries contains records documenting the formation of key strategies that were employed in the development and communication of messages to public and and private stakeholders.

Records include correspondence, memorandums, reports, agendas, meeting minutes, codes of conduct, declarations of interest, plans, financial statements, governance manuals, policies, and promotional materials.

Cooperation and Liaison

Subseries contains records relating to BidCorp's local, regional, and national advertising campaigns. IOC guidelines prohibit international advertising, though BidCorp did conduct promotional activities as the 2002 Winter Olympic Games in Salt Lake City.

Records include correspondence, promotional materials, memorandums, reports, press releases, media guides, and plans.

Cooperation and Liaison

Subseries contains records relating to the organization's general public cooperative efforts, including: open houses, liaisons with professional associations and trade associations, and public forums.

Records include correspondence, memorandums, reports, work plans, minutes, presentations, handbooks, and agendas.

Corporate Law Advice

Subseries contains records relating to corporate law, including maintenance and amendment of the organization's constituting documents, advice with respect to the liability of its directions, and other legal matters such as the Olympic referendum/plebiscite conducted by the City of Vancouver.

Records include correspondence, codes of conduct, letters patent, by-laws, directorship filings, corporate filings, and business licenses.

Economic Studies

Subseries contains analyses of the government resources necessary to secure and to host the 2010 Winter Olympic and Paralympic Games.

Records include memorandums, correspondence, and reports.

Environment and Sustainability

Subseries contains records relating to the development of a plan to manage the environmental impacts associated with hosting the Olympic and Paralympic Games. Records also include BidCorp's corollary effort to promote social, economic, and environmental sustainability within the broader geographic region.

Records include correspondence, memorandums, reports, press releases, work plans, presentations, RFPs, and promotional materials.

General Meetings

Subseries contains records relating to in house meetings, as well as those of the Finance and Strategic Planning Committees. For records of Board of Directors meetings as well as meetings of Board Standing Committees, see Board Secretariat series.

Records include correspondence, memorandums, reports, work plans, minutes, and agendas.

General Planning

Subseries contains records relating to BidCorp's international relations planning efforts, including the City of Vancouver, the Resort Municipality of Whistler, the COA/COC, the Provincial Government of British Columbia, and the Government of Canada.

Record include budgets, correspondence, work plans, memorandums, reports, and minutes.

General Venues

Subseries contains records relating to potential Olympic and Paralympic venues.

Records include work plans, meeting minutes, correspondence, memorandums, presentations, reports, cost analyses, and feasibility studies.

Government Relations

Subseries contains records relating to BidCorp's interactions with municipal, provincial, and tribal governments, as well as the Government of Canada.

Records include correspondence, memorandums, reports, work plans, promotional materials, presentations, minutes, and agendas.

Greater Vancouver Venues

Subseries contains records relating to the activities of the Greater Vancouver Venues Plan Work Group. This administrative group was tasked with analysing potential Olympic sporting venues within the Greater Vancouver area.

Records include correspondence, memorandums, presentations, reports, copies of architectural plans, cost analyses, and feasibility studies.

Guarantees

Subseries contains financial guarantees from provincial governments, the federal government, municipal governments, and other entities.

Records include correspondence, contracts, and briefing materials.

IOC

Subseries contains records relating to BidCorp's interaction with the International Olympic Committee (IOC).

Records include correspondence, contracts, reports, memorandums, conference materials, and agendas.

LegaciesNow

Subseries contains records relating to public relations and communications support for LegaciesNow program initiatives and announcements.

Records include correspondence, reports, and brochures.

Paralympic Sports

Subseries contains records relating to the activities of the Paralympic Sports work group.

Records include promotional materials, agendas, minutes, reports, memorandums, and work plans.

Partner Relations

Subseries contains records relating to BidCorp's partner entities, including the City of Vancouver, the Resort Municipality of Whistler, the COA/COC, the Provincial Government of British Columbia, and the Government of Canada.

Records include correspondence, memorandums, contracts, reports, and resolutions.

Personnel

Subseries contains records relating to the organization's staffing policies and procedures, including compensation, hiring and dismissal, and training.

Records include correspondence, memorandums, classification indexes, reports, and work plans.

Project Controls

Subseries contains records relating to the management of the overall costs and schedule of the bid.

Record types within the Subseries include: budgets, correspondence, work plans, memorandums, reports, minutes, and RFPs.

Public Relations Services

Subseries contains records relating to BidCorp's general communications and awareness program that was directed at local, national, and international media outlets.

Records include advisories, newsletters, correspondence, memorandums, press releases, and media clippings.

Records Management System

Subseries contains records relating to the development and maintenance of BidCorp's records management system.

Records include correspondence, memorandums, classification indexes, reports, and work plans.

Research Program

Subseries contains records relating to quantitative and qualitative opinion research, including design, field work, tabulation, focus groups, interpretation, and reporting of reports.

Records include correspondence, memorandums, reports, public opinion polls, and market surveys.

Salt Lake City Games

Subseries contains records relating to attendance by BidCorp representatives at the Salt Lake Winter Olympic and Paralympic Games, as well as during reconnaissance trips.

Record types within the Subseries include: budgets, correspondence, work plans, memorandums, reports, and minutes.

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