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Archival description
Vancouver 2010 Bid Corporation fonds
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Accomodations and Villages - Greater Vancouver

Subseries contains records that detail BidCorp's efforts to accommodate Olympic athletes, personnel, and their families in the Greater Vancouver area during the Winter Games. Villages in this context refers to temporary housing for athletes and team officials, while accommodations refers to temporary housing for non-athletes.

Records include correspondence, memorandums, reports, press releases, work plans, presentations, RFPs, and promotional materials.

Accomodations and Villages - Whistler

Subseries contains records that detail BidCorp's efforts to accommodate Olympic athletes, personnel, and their families in the Whistler area during the Winter Games. Villages in this context refers to temporary housing for athletes and team officials, while accommodations refers to temporary housing for non-athletes.

Records include correspondence, memorandums, reports, press releases, work plans, presentations, RFPs, and promotional materials.

Accounts Payable

Subseries contains accounts payable records of individuals and organizations that provided services or goods to BidCorp. It also contains miscellaneous financial statements relating to BidCorp.

Record include contracts, financial statements, memorandums, correspondence, schedules, reports and receipts.

Administration

Series contains files of the Administration business unit. This unit: led the development of the organization's strategic and business plans, provided planning and logistical support to other administrative units, and maintained BidCorp's central information databases. In this capacity, it developed the records management classification system that served as the foundation for the organization's recordkeeping procedures. Additionally, the unit oversaw the provision of office space, furniture, and equipment, and was also responsible for personnel and staffing matters.

The series is further divided into three subseries: General Meetings, Personnel, and Records Management System.

Advertising and Awareness Campaign

Subseries contains records relating to BidCorp's local, regional, and national advertising campaigns. IOC guidelines prohibit international advertising, though BidCorp did conduct promotional activities as the 2002 Winter Olympic Games in Salt Lake City.

Records include correspondence, promotional materials, memorandums, reports, press releases, media guides, and plans.

Athlete and Sport Development

Series contains records relating to BidCorp's Athlete and Sport Development (ASD) plan. Working with the Government of British Columbia and other partners to fund a program called "LegaciesNow," the purpose of the initiative was to ensure that the bid process did not divert resources from the sport system, but rather, regardless of outcome, strengthened the system through targeted funding efforts. LegaciesNow allowed BidCorp to increase awareness of and support for the Olympic bid, while not being forced to manage sports programs directly.

The series is further divided into two subseries: LegaciesNow, Sport Centres and Athlete Development.

Attendance at the Prague Congress for Award

Subseries contains records relating to the planning and attendance by the formal Canadian delegation to the International Congress of the IOC. Many members of BidCorp and other Canadian dignitaries were chosen to present Vancouver's official bid for the 2010 Winter Olympics before the Congress in Prague, which took place on July 2, 2003. Following the presentations, the IOC chose Vancouver as the site of the 2010 Winter Olympic Games.

Records include correspondence, memorandums, reports, agendas, meeting minutes, agendas, plans, promotional materials, and instructional materials.

Audit and Tax Advice

Subseries contains records relating to financial audits, as well as tax advice provided to BidCorp.

Record types within the Subseries include: financial reports, financial statements, memorandums, correspondence, and tax returns.

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