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Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
- AM1550
- Fonds
- 1995-2011; predominant 2002-2011
Fonds contains records documenting the planning and execution of the 2010 winter games. Records are related to the following functions and activities:
General administration and governance of VANOC, including finances, human resources, legal services, and meetings of VANOC's Board and committees.
Establishing requirements and designs for sporting and non-sporting venues, overseeing construction and of new venues and modification of existing venues for the games.
Providing required sporting infrastructure, including timing and scoring, information and communications systems, medical services, anti-doping testing and accreditation.
Recruiting and coordinating volunteers
Generating revenue through corporate sponsorships, licensing, merchandising, and event ticketing. Managing relations with sponsors and partner organizations, and monitoring for infringements of copyrights, trademarks, and other exclusive commercial rights.
Marketing and communications to establish to establish the overall "look and feel" of the games, manage relations with broadcasters, media, and the press, and the planning and execution of non-sporting events, including ceremonies, the Torch Relay, and the Cultural Olympiad programme.
Overseeing relations with partner governments (federal, provincial, municipal and First-Nations ) and National Olympic and Paralympic Committees.
Providing support services, including transportation, accommodations, food and beverages, cleaning, security, snow removal and similar services.
Note that not all of the records received from VANOC have been processed. Presently, the following series are available:
S01 - VANOC Central records
VANOC
- AM1550-S01-12-F017
- File
- 2008 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Partners - Federal Government of Canada : General correspondence
- AM1550-S01-21-F004
- File
- 2004 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Partners - Federal Government of Canada : Canadian Heritage : General
- AM1550-S01-21-F007
- File
- 2004 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
- AM1550-S01-23
- Subseries
- 2004 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Subseries contains records documenting the coordination of security, protection, disaster management and emergency medical services prior to and during the games. Records include communications with the RCMP Integrated Security Unit, strategic planning for public safety, and general information about venue and facility security.
Sustainability, inclusivity and aboriginal participation records
- AM1550-S01-26
- Subseries
- 2002 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Subseries contains records documenting VANOC activities related to fostering environmental sustainability, incorporating concerns of the Downtown East-side into Games planning, and facilitating aboriginal participation in Games events and activites (does not include records related to participation of the four host first-nations: Lil'wat, Musqueam, Tsleil-Waututh [Burrard], and Squamish)
Administration : Delegation of financial authority
- AM1550-S01-04-F001
- File
- 2006 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Medical services : Venue Operating Manual
- AM1550-S01-40-F006
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
- AM1550-S03-F005
- File
- 2009 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains items promoting Olympic and Paralympic ticket sales.
Olympic and Paralympic Certificates of Participation
- AM1550-S03-F011
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains sample certificates of participation.
Business sponsorship materials
- AM1550-S03-F012
- File
- 2006 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains published items related to brand awareness and sponsorship opportunities: Olympic Brand Research : Spring 2008 booklet Vancouver 2010 Club : A Patron's Program booklet 2x invitation cards +envelope Vancouver 2010 pin + attached information cards
Copies of Lauren Woolstencroft's and Sidney Crosby's athlete participation certificates
- AM1550-S03-F024
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains copies of two athlete's participation certificates: Lauren Woolstencroft, Paralympic Gold Medalist Alpine Skiing Women's Downhill Standing, and Sidney Crosby, Olympic Gold Medalist Men's Ice Hockey.
CODE Live [Cultural Olympiad Digital Edition]
- AM1550-S03-:
- Item
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains CODE (Cultural Olympiad Digital Edition) Live exhibition catalog and small fold-out venue pocket guide.
Commercial Rights Management for Cultural Olympiad Collateral, 2008-2010
- AM1550-S01-12-F042
- File
- 2008 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains brand protection guidelines for advertising related to Cultural Olympiad events, and samples of advertising products. Includes CD: 2010-004.029
VANOC partner relations records
- AM1550-S01-21
- Subseries
- 2003 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Subseries contains records documenting VANOC's relationships with their partner organizations: the Canadian Olympic Committee (COC) and Canadian Paralympic Committee (CPC); the Government of Canada and Government of British Columbia; the Lil'wat, Musqueam, Tsleil-Waututh [Burrard], and Squamish First Nations; and the City of Vancouver and Resort Municipality of Whistler. Records relate to managing relationships with the listed governments and organizations in their roles supporting and hosting the Games. Records consist primarily of correspondence, reports, and planning documents.
- AM1550-S01
- Series
- 1995 - 2010; predominant 2003 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
This series is one of the two main accumulations of VANOC’s core business records (the other being the digital records managed using Microsoft SharePoint 2007). The records document operational activities VANOC engaged in to prepare for and execute the 2010 Winter Olympic and Paralympic Games, and administrative activities required to sustain VANOC as an organization. Records in this series relate to:
Communicating and managing relationships with the general public (including promotion and marketing of the Games), members of the Olympic Family (International Olympic/Paralympic Committees, National Olympic/Paralympic Committees, International Sporting Federations), Federal, Provincial, Municipal and First Nations governments, sponsors, broadcasters and media, and community groups and organizations;
Organizing sporting competitions (including related supporting services and logistics such as transportation, medical services and drug testing), ceremonies (opening, closing and medal presentations), and cultural events;
Preparing venues for competition and non-competition events, and athlete accommodations, including the design and construction of new venues where required;
Governance of VANOC and the management of its financial and legal affairs, employees and volunteers, and office space.
Records in this series are primarily unpublished analogue textual documents, publications, photographs, artistic drawings, and renderings of technical drawings, architectural designs and maps. Some digital records stored on optical media (CDs and DVDs) are present; these were interfiled among the received files. They have been physically separated from the records, but remain intellectually associated with the records through the relevant file descriptions. This series does not include the core accumulation of digital business records. These were managed using Microsoft SharePoint 2007, and did not use the same organization as the records in this series.
Records have been organized into the following subseries based on VANOC’s records classification system (RCS). The RCS was organized into 50 sections, each related to a major functional area. See individual subseries descriptions for detailed scope and content notes.
Administrative Records
01 General administrative records
02 Office facilities and property management records
03 Equipment and supplies records [no records received]
04 Financial administration records
05 Workforce [human resources] records
06 Legal matters records
07 [section does not exist]*
08 [section does not exist]
*09 [section does not exist]
Operational Records
10 Accommodations records
11 Accreditation records [no records received]
12 Culture and ceremonies records
13 Broadcasting media services records
14 Communications records
15 Games project management records
16 Games services records [no records received]
17 [section does not exist]
18 Look and creative services records
19 Marketing and sales records
20 General external relations records
21 VANOC partner relations records
22 Procurement and logistics records
23 Security services records
24 Sport competition records
25 Paralympic Games planning records
26 Sustainability, inclusivity and aboriginal participation records
27 Games technology and systems records
28 Ticketing records [no records received]
29 Games transportation records
30 Venue management records
31 Olympic Village venues records
32 Vancouver competition venues records
33 Non-competition venues records
34 Whistler competition venues records
35 Accessibility records
36 Post-Games legacies records
37 Torch relay records
38 Government services integration records [no records received]
39 Event services records [no records received]
40 Medical services and anti-doping services records
41 Venue development records
42 Venue overlay records
43 National Olympic Committee/National Paralympic Committee (NOC/NPC) services records
*44 Food and beverage services records [no records received]
/* no records received - indicates that the section existed in the RCS, but that no records from that section have been transferred to the Archives.
/** section does not exist - indicates that the RCS did not have a section with that number.
Bon Voyage Sumi passport, drawings, photographs and correspondence
- AM1550-S01-01-F042
- File
- 2009 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Letters of inquiry : Personal assistance offers (2008-2009)
- AM1550-S01-01-F004
- File
- 2004- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Letters of inquiry : Support (special Interests)
- AM1550-S01-01-F006
- File
- 2007 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Complaints about opening and closing ceremonies
- AM1550-S01-01-F013
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
- AM1550-S01-01-F015
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Letters of appreciation and responses
- AM1550-S01-01-F038
- File
- 2000 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Whistler Creekside : Environmental review
- AM1550-S01-34-F009
- File
- 2006-2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains environmental assesment report of Whistler Creekside for alpine events, prepared by Cascade Environmental Resource Group.
- AM1550-S01-37
- Subseries
- 2004 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Subseries contains records documenting the development, planning and execution of the Olympic Torch Relay that took place from October 30, 2009 to February 12, 2010. Records include route requests, route planning guides, community recognition guides, a database of torchbearers, correspondence, complaints, and sponsorship information.
- AM1550-S01-37-F002
- File
- 2009 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains correspondence about public complaints with the torch relay.
Production : Requests for funding and support
- AM1550-S01-37-F006
- File
- 2009 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Advertising posters for collectable souvenir merchandise sales kiosks
- AM1550-S03-F006
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains posters promoting the sales kiosk at a venue, one with a mascot and the other depicting several Olympic and Paralympic pins.
Official Spectator Guide, 10th Paralympic Winter Games, March 12 to 21, 2010
- AM1550-S03-F017
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains two versions of the spectator guide in different formats. Guides contain information about tickets, transporation, venues, and ceremonies and celebrations. The larger format version contains some additional content not present in the smaller format version.
- AM1550-S03-F026
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
- AM1550-S01-24
- Subseries
- 2001 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Subseries contains records documenting sport and athlete development, and competition management. Records consist primarily of correspondence with and reports to/from numerous Canadian sporting organization regarding the development of Canadian athletes, and communications with international sporting federations regarding the conduct of competitions of their respective sports. Does not include records about specific competition schedules or results.
Sport Productions : Music Library
- AM1550-S01-24-F030
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Vancouver competition venues records
- AM1550-S01-32
- Subseries
- 2002 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Subseries contains records documenting the design and construction of competition and training venues in and around Vancouver, including:
Cypress Mountain - Freestyle Skiing and Snowboard
Canada Hockey Place - Hockey (aka GM Place; renamed as Rogers Arena in June 2010)
Pacific Coliseum - Figure Skating and Short Track Speed Skating)
Vancouver Olympic/Paralympic Centre Curling and Wheelchair Curling (aka Hillcrest Community Centre)
Killarney Arena - training facility
Richmond Olympic Oval - Speed Skating
*UBC Winter Sports Centre - Ice Hockey and Sledge Hockey (renamed as Doug Mitchell Thunderbird Sports Centre in August 2009)
Records include proposals, designs, project reports, environmental assessments, and post-games planning documents.
Medical services : Olympic Hospitals
- AM1550-S01-40-F008
- File
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains Olympic hospitals operations reference manual.
Cultural Olympiad event programs and promotional material
- AM1550-S03-F025
- File
- 2009 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
File contains programs and promotional material for performance events held as part fo the Cultural Olympiad
- AM1550-S03-:
- Item
- 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Folder contains English and French copies.
Letters of appreciation : General
- AM1550-S01-01-F009
- File
- 2004 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Letters of appreciation : Letters of thanks, Canada's Games
- AM1550-S01-01-F011
- File
- 2004 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
- AM1550-S01-01-F012
- File
- 2004 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
Acts and legislation : Official languages
- AM1550-S01-06-F010
- File
- 2007 - 2010
Part of Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds