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Archival description
Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds
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Whistler competition venues records

Subseries contains records documenting the planning, design and construction competition venues in the Whistler region and Callaghan Valley, including:

Whistler Arena - proposed Sledge Hockey venue Whistler Blackcomb - Apline Skiing Whistler Creekside - Alpine Skiing Whistler Olympic Park - Biathlon, Cross-country Skiing, Nordic Combined, and Ski Jumping (aka Whistler Nordic Centre)
*Whistler Sliding Centre - Bosleigh, Luge and Skeleton

Records include correspondence, plans, reports, designs, studies, environmental and archaeological assessments, and other related documents.

Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) fonds

  • AM1550
  • Fonds
  • 1995-2011; predominant 2002-2011

Fonds contains records documenting the planning and execution of the 2010 winter games. Records are related to the following functions and activities:

General administration and governance of VANOC, including finances, human resources, legal services, and meetings of VANOC's Board and committees.

Establishing requirements and designs for sporting and non-sporting venues, overseeing construction and of new venues and modification of existing venues for the games.

Providing required sporting infrastructure, including timing and scoring, information and communications systems, medical services, anti-doping testing and accreditation.

Recruiting and coordinating volunteers

Generating revenue through corporate sponsorships, licensing, merchandising, and event ticketing. Managing relations with sponsors and partner organizations, and monitoring for infringements of copyrights, trademarks, and other exclusive commercial rights.

Marketing and communications to establish to establish the overall "look and feel" of the games, manage relations with broadcasters, media, and the press, and the planning and execution of non-sporting events, including ceremonies, the Torch Relay, and the Cultural Olympiad programme.

Overseeing relations with partner governments (federal, provincial, municipal and First-Nations ) and National Olympic and Paralympic Committees.

Providing support services, including transportation, accommodations, food and beverages, cleaning, security, snow removal and similar services.

Note that not all of the records received from VANOC have been processed. Presently, the following series are available:

S01 - VANOC Central records

VANOC

VANOC central records

This series is one of the two main accumulations of VANOC’s core business records (the other being the digital records managed using Microsoft SharePoint 2007). The records document operational activities VANOC engaged in to prepare for and execute the 2010 Winter Olympic and Paralympic Games, and administrative activities required to sustain VANOC as an organization. Records in this series relate to:

Communicating and managing relationships with the general public (including promotion and marketing of the Games), members of the Olympic Family (International Olympic/Paralympic Committees, National Olympic/Paralympic Committees, International Sporting Federations), Federal, Provincial, Municipal and First Nations governments, sponsors, broadcasters and media, and community groups and organizations;

Organizing sporting competitions (including related supporting services and logistics such as transportation, medical services and drug testing), ceremonies (opening, closing and medal presentations), and cultural events;

Preparing venues for competition and non-competition events, and athlete accommodations, including the design and construction of new venues where required;

Governance of VANOC and the management of its financial and legal affairs, employees and volunteers, and office space.

Records in this series are primarily unpublished analogue textual documents, publications, photographs, artistic drawings, and renderings of technical drawings, architectural designs and maps. Some digital records stored on optical media (CDs and DVDs) are present; these were interfiled among the received files. They have been physically separated from the records, but remain intellectually associated with the records through the relevant file descriptions. This series does not include the core accumulation of digital business records. These were managed using Microsoft SharePoint 2007, and did not use the same organization as the records in this series.

Records have been organized into the following subseries based on VANOC’s records classification system (RCS). The RCS was organized into 50 sections, each related to a major functional area. See individual subseries descriptions for detailed scope and content notes.

Administrative Records

01 General administrative records 02 Office facilities and property management records 03 Equipment and supplies records [no records received] 04 Financial administration records 05 Workforce [human resources] records 06 Legal matters records 07 [section does not exist]* 08 [section does not exist]
*09 [section does not exist]

Operational Records

10 Accommodations records 11 Accreditation records [no records received] 12 Culture and ceremonies records 13 Broadcasting media services records 14 Communications records 15 Games project management records 16 Games services records [no records received] 17 [section does not exist] 18 Look and creative services records 19 Marketing and sales records 20 General external relations records 21 VANOC partner relations records 22 Procurement and logistics records 23 Security services records 24 Sport competition records 25 Paralympic Games planning records 26 Sustainability, inclusivity and aboriginal participation records 27 Games technology and systems records 28 Ticketing records [no records received] 29 Games transportation records 30 Venue management records 31 Olympic Village venues records 32 Vancouver competition venues records 33 Non-competition venues records 34 Whistler competition venues records 35 Accessibility records 36 Post-Games legacies records 37 Torch relay records 38 Government services integration records [no records received] 39 Event services records [no records received] 40 Medical services and anti-doping services records 41 Venue development records 42 Venue overlay records 43 National Olympic Committee/National Paralympic Committee (NOC/NPC) services records
*44 Food and beverage services records [no records received]

/* no records received - indicates that the section existed in the RCS, but that no records from that section have been transferred to the Archives.

/** section does not exist - indicates that the RCS did not have a section with that number.

Whistler Nordic Centre : Environment : Miscellaneous related studies

File contains correspondence, memoranda, reports, studies, assessments, and 4 CDs containing the following records: "Vegetation Debris Disposal Plan for the Nordic Competition Venue, Callaghan Valley, May 2005", "WNC Cumulative Effects draft, July 12/04", "Impact Assessment Studies, EIA General & Social IA, Technical Reports", and "Fish Surveys May 2004". discs are labeled as follows:

  • "DRAFT : Vegetation Debris Disposal Plan for the Nordic Competition Venue, Callaghan Valley : 34600-13-79.08 : 1253-007 : May 2005"

  • "34613-79" on the case with "Nordic Centre : Cumulative Effects : Draft-July 12/04 : Rec'd 040714 : 34613-79 : EBA Engineering (604) 685-0275 : R. Sims" on the disc itself.

  • "34613-79" on the case with "Vancouver Organizing Committee (VANOC) : Vancouver 2010 [logo] : April 2004 : Impact Assessment Studies : EIA General & Social IA : EIA Callaghan Valley : Technical Report : Property of VANOC" on the disc itself.

  • "Year 2002/2003 -Fish : Presence/Absence & Fish Surveys : Whistler Nordic Centre : Callaghan Valley : Rec'd May 13/04 : 34613-79.03c : Project 1233-001 : May 2004"

Legal matters records

Subseries contains records related to the management and administration of VANOC's legal affairs, including management of contracts and agreements, administration, licensing and enforcement of intellectual property rights associated with the Olympics, legacy matters related to the Vancouver 2010 Bid Corporation and incorporation of VANOC, and litigation. Subseries also includes records related to the governance of VANOC, including the meetings of the Board of Directors and various sub-committees.

Olympic Village venues records

Subseries contains records documenting the planning and development of Olympic Villages in Vancouver and Whistler, including the Vancouver Olympic Village, Whistler Media Village, and Whistler Athlete's Centre. Records include correspondence, proposals, planning documents, briefing notes, reports, site investigations, archaeological assessments and other documents.

VANOC 2010 Bid Corporation records

Records in this series relate to proposals for venue sites and their associated requirements, including venues for ice hockey and sledge hockey, speed skating and short track speed skating, curling, nordic skiing, alpine skiing, snowboard, freestyle skiing events. Records also relate to the proposed Richmond Trade and Convention Centre, and to the initial meeting of VANOC's Board of Directors.

Vancouver 2010 Bid Corporation : Guarantee file

File contains documents of support for the Games from various public and private entitites, and founding agreements and statements of principles. File includes letters of support from VANOC's government partners; memoranda of agreement with operators of potential venue sites; letters of commitment from private sector goods and service providers; copies of the Participation, Bid City, Miltiparty and Shared Legacy agreements, and inclusive intent and content statements.

Whistler venues - competition - admin : Maps (CAD)

File contains three CD-Rs with RMOW mapping data for Olympics planning from December 5, 2000, 2001, and 2002. The CD-Rs sleeves are labeled as follows:

  • "34005-20 : Know Mapping Data for Olympics Planning Dec 5, 2000 : 1 of 3" with "Know Mapping Data : For Olympics Planning Dec 5, 2000 : 1 of 3" on CD itself,

  • "34005-20 : Know Mapping Data for Olmpics Planning Dec 5, 2000 : 2 of 3 : Black & White Photos:Whistler" with "Know Mapping Data : For Olympics Planning Dec 5, 2000 : 2 of 3" on CD itself, and

  • "34005-20 : Know Mapping Data for Olmpics Planning Dec 5, 2000 : 3 of 3- Black & White Photos-Whistler" with "Know Mapping Data : For Olympics Planning Dec 5, 2000 : 3 of 3" on CD itself.

Sport competition records

Subseries contains records documenting sport and athlete development, and competition management. Records consist primarily of correspondence with and reports to/from numerous Canadian sporting organization regarding the development of Canadian athletes, and communications with international sporting federations regarding the conduct of competitions of their respective sports. Does not include records about specific competition schedules or results.

Sustainability, inclusivity and aboriginal participation records

Subseries contains records documenting VANOC activities related to fostering environmental sustainability, incorporating concerns of the Downtown East-side into Games planning, and facilitating aboriginal participation in Games events and activites (does not include records related to participation of the four host first-nations: Lil'wat, Musqueam, Tsleil-Waututh [Burrard], and Squamish)

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