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Fonds contains records documenting the planning and execution of the 2010 winter games. Records are related to the following functions and activities:

General administration and governance of VANOC, including finances, human resources, legal services, and meetings of VANOC's Board and committees.

Establishing requirements and designs for sporting and non-sporting venues, overseeing construction and of new venues and modification of existing venues for the games.

Providing required sporting infrastructure, including timing and scoring, information and communications systems, medical services, anti-doping testing and accreditation.

Recruiting and coordinating volunteers

Generating revenue through corporate sponsorships, licensing, merchandising, and event ticketing. Managing relations with sponsors and partner organizations, and monitoring for infringements of copyrights, trademarks, and other exclusive commercial rights.

Marketing and communications to establish to establish the overall "look and feel" of the games, manage relations with broadcasters, media, and the press, and the planning and execution of non-sporting events, including ceremonies, the Torch Relay, and the Cultural Olympiad programme.

Overseeing relations with partner governments (federal, provincial, municipal and First-Nations ) and National Olympic and Paralympic Committees.

Providing support services, including transportation, accommodations, food and beverages, cleaning, security, snow removal and similar services.

Note that not all of the records received from VANOC have been processed. Presently, the following series are available:

S01 - VANOC Central records

File contains items promoting Olympic and Paralympic ticket sales.

File contains sample certificates of participation.

File contains published items related to brand awareness and sponsorship opportunities: Olympic Brand Research : Spring 2008 booklet Vancouver 2010 Club : A Patron's Program booklet 2x invitation cards +envelope Vancouver 2010 pin + attached information cards

File contains copies of two athlete's participation certificates: Lauren Woolstencroft, Paralympic Gold Medalist Alpine Skiing Women's Downhill Standing, and Sidney Crosby, Olympic Gold Medalist Men's Ice Hockey.

File contains CODE (Cultural Olympiad Digital Edition) Live exhibition catalog and small fold-out venue pocket guide.

Subseries contains records documenting the coordination of security, protection, disaster management and emergency medical services prior to and during the games. Records include communications with the RCMP Integrated Security Unit, strategic planning for public safety, and general information about venue and facility security.

Subseries contains records documenting VANOC activities related to fostering environmental sustainability, incorporating concerns of the Downtown East-side into Games planning, and facilitating aboriginal participation in Games events and activites (does not include records related to participation of the four host first-nations: Lil'wat, Musqueam, Tsleil-Waututh [Burrard], and Squamish)

File contains brand protection guidelines for advertising related to Cultural Olympiad events, and samples of advertising products. Includes CD: 2010-004.029

Subseries contains records documenting VANOC's relationships with their partner organizations: the Canadian Olympic Committee (COC) and Canadian Paralympic Committee (CPC); the Government of Canada and Government of British Columbia; the Lil'wat, Musqueam, Tsleil-Waututh [Burrard], and Squamish First Nations; and the City of Vancouver and Resort Municipality of Whistler. Records relate to managing relationships with the listed governments and organizations in their roles supporting and hosting the Games. Records consist primarily of correspondence, reports, and planning documents.

File contains environmental assesment report of Whistler Creekside for alpine events, prepared by Cascade Environmental Resource Group.

Subseries contains records documenting the development, planning and execution of the Olympic Torch Relay that took place from October 30, 2009 to February 12, 2010. Records include route requests, route planning guides, community recognition guides, a database of torchbearers, correspondence, complaints, and sponsorship information.

File contains correspondence about public complaints with the torch relay.

File contains posters promoting the sales kiosk at a venue, one with a mascot and the other depicting several Olympic and Paralympic pins.

File contains two versions of the spectator guide in different formats. Guides contain information about tickets, transporation, venues, and ceremonies and celebrations. The larger format version contains some additional content not present in the smaller format version.

This series is one of the two main accumulations of VANOC’s core business records (the other being the digital records managed using Microsoft SharePoint 2007). The records document operational activities VANOC engaged in to prepare for and execute the 2010 Winter Olympic and Paralympic Games, and administrative activities required to sustain VANOC as an organization. Records in this series relate to:

Communicating and managing relationships with the general public (including promotion and marketing of the Games), members of the Olympic Family (International Olympic/Paralympic Committees, National Olympic/Paralympic Committees, International Sporting Federations), Federal, Provincial, Municipal and First Nations governments, sponsors, broadcasters and media, and community groups and organizations;

Organizing sporting competitions (including related supporting services and logistics such as transportation, medical services and drug testing), ceremonies (opening, closing and medal presentations), and cultural events;

Preparing venues for competition and non-competition events, and athlete accommodations, including the design and construction of new venues where required;

Governance of VANOC and the management of its financial and legal affairs, employees and volunteers, and office space.

Records in this series are primarily unpublished analogue textual documents, publications, photographs, artistic drawings, and renderings of technical drawings, architectural designs and maps. Some digital records stored on optical media (CDs and DVDs) are present; these were interfiled among the received files. They have been physically separated from the records, but remain intellectually associated with the records through the relevant file descriptions. This series does not include the core accumulation of digital business records. These were managed using Microsoft SharePoint 2007, and did not use the same organization as the records in this series.

Records have been organized into the following subseries based on VANOC’s records classification system (RCS). The RCS was organized into 50 sections, each related to a major functional area. See individual subseries descriptions for detailed scope and content notes.

Administrative Records

01 General administrative records 02 Office facilities and property management records 03 Equipment and supplies records [no records received] 04 Financial administration records 05 Workforce [human resources] records 06 Legal matters records 07 [section does not exist]* 08 [section does not exist]
*09 [section does not exist]

Operational Records

10 Accommodations records 11 Accreditation records [no records received] 12 Culture and ceremonies records 13 Broadcasting media services records 14 Communications records 15 Games project management records 16 Games services records [no records received] 17 [section does not exist] 18 Look and creative services records 19 Marketing and sales records 20 General external relations records 21 VANOC partner relations records 22 Procurement and logistics records 23 Security services records 24 Sport competition records 25 Paralympic Games planning records 26 Sustainability, inclusivity and aboriginal participation records 27 Games technology and systems records 28 Ticketing records [no records received] 29 Games transportation records 30 Venue management records 31 Olympic Village venues records 32 Vancouver competition venues records 33 Non-competition venues records 34 Whistler competition venues records 35 Accessibility records 36 Post-Games legacies records 37 Torch relay records 38 Government services integration records [no records received] 39 Event services records [no records received] 40 Medical services and anti-doping services records 41 Venue development records 42 Venue overlay records 43 National Olympic Committee/National Paralympic Committee (NOC/NPC) services records
*44 Food and beverage services records [no records received]

/* no records received - indicates that the section existed in the RCS, but that no records from that section have been transferred to the Archives.

/** section does not exist - indicates that the RCS did not have a section with that number.

Subseries contains records documenting sport and athlete development, and competition management. Records consist primarily of correspondence with and reports to/from numerous Canadian sporting organization regarding the development of Canadian athletes, and communications with international sporting federations regarding the conduct of competitions of their respective sports. Does not include records about specific competition schedules or results.

Subseries contains records documenting the design and construction of competition and training venues in and around Vancouver, including:

Cypress Mountain - Freestyle Skiing and Snowboard Canada Hockey Place - Hockey (aka GM Place; renamed as Rogers Arena in June 2010) Pacific Coliseum - Figure Skating and Short Track Speed Skating) Vancouver Olympic/Paralympic Centre Curling and Wheelchair Curling (aka Hillcrest Community Centre) Killarney Arena - training facility Richmond Olympic Oval - Speed Skating
*UBC Winter Sports Centre - Ice Hockey and Sledge Hockey (renamed as Doug Mitchell Thunderbird Sports Centre in August 2009)

Records include proposals, designs, project reports, environmental assessments, and post-games planning documents.

File contains Olympic hospitals operations reference manual.

File contains programs and promotional material for performance events held as part fo the Cultural Olympiad

Folder contains English and French copies.